HR Operations Staff

PT. Daewoong Group Indonesia; Jakarta Utara; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Daewoong Indonesia, part of the Daewoong Group, seeks an HR Operations Associate to manage employee data, HRIS processes, and documentation. You will handle contracts, attendance, payroll inputs, and statutory benefits while supporting onboarding and HR programs across multiple subsidiaries, contributing to a compliant and efficient HR service delivery.

You will work in a dynamic, multi-entity environment with exposure to international standards and structured growth programs, in a role that

Qualifications

• Diploma (D3) or Bachelor's degree (S1) in Human Resources, Management, Administration, Psychology, or a related field.
• 1–2 years' experience in HR operations, HR administration, or general HR.
• Proficient in Microsoft Excel (VLOOKUP, Pivot Table), Word, and PowerPoint.
• Good written and verbal communication skills in Bahasa Indonesia; functional English for internal correspondence.
• High attention to detail and ability to handle confidential employee information appropriately.
• Strong organizational skills with the ability to manage multiple HR processes and deadlines simultaneously.
• Familiarity with HRIS platforms such as Talenta, Workday, or equivalent.

Responsibilities

• Maintain employee master data in HRIS (Talenta) and handle lifecycle changes.
• Process HR documents: contracts, appointment letters, verification letters, and terminations.
• Manage attendance, leave, and payroll data; coordinate with Payroll within deadlines.
• Handle BPJS registrations, private health insurance, and statutory reporting.
• Support onboarding, training, and HR program activities across entities.
• Coordinate with external HR service providers and HR vendors.

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Attention to detail

Communication skills

English proficiency

Education

Bachelor's or Diploma in HR/Management/Admin/Psychology

Tools

Talenta HRIS

Workday

Job description

Want to grow your career where diverse businesses from Jakarta pharma to Bali hospitality thrive?

Daewoong Indonesia’s support team goes beyond simple assistance. We provide strategic and practical support to multiple subsidiaries across different fields helping each business unit achieve their best performance.

Daewoong Indonesia offers shared services to 6 subsidiaries and approximately 360 employees, giving you a unique opportunity to gain broad experience supporting various industries all in one place. Based on transparent and efficient work processes, we systematically support each department to deliver optimal results while playing a central role in driving overall company success.

Additionally, you will have the chance to learn and apply proven expertise from Daewoong Group’s headquarters in Korea. Through structured training and growth programs, we actively support the enhancement of your skills and career development. With diverse work areas and collaboration opportunities, you can further expand your professional capabilities in a stable environment that offers continuous growth.

Company Culture:

At Daewoong, we believe healthcare is more than medicine — it’s about creating better lives. Guided by our WIN-WIN-WIN philosophy, we grow together with our people, customers, and society. We value autonomy, encouraging our team to work in their own best way — where, when, and how they feel most focused. Growth is our priority: we set bold goals, learn continuously, and embrace feedback. Here, work isn’t just a job — it’s a chance to do something meaningful and impactful.

Why Join Us?

Top-Tier Salary: We offer a highly competitive salary that reflects your skills and experience in the pharmaceutical, wellness, and beauty industry.

Performance-Based Compensation: Your hard work and results are directly rewarded with performance-based compensation, and opportunities for rapid promotions.

Autonomous and Immersive Work Culture: Work in an environment that promotes ownership, independence, and deep engagement.

Meaningful Work with Societal Impact: Your contribution helps drive a triple-win: employee growth, customer satisfaction, and societal advancement.

Expert Training & Knowledge: We are committed to your development. You'll receive specialized training in partnership, including direct learning from Korean expertise.

Exclusive Korea Trips: Top performers will be rewarded with a unique trip to Korea, offering a chance to experience our roots and culture firsthand.

International Career Path: Exceptional talent will have the opportunity for overseas training or placement, paving the way for a truly global career.

Your Role in This Journey:

1. Employee Lifecycle & HRIS Operations

• - Maintain accurate and complete employee master data in the HRIS (Talenta), including new hires, transfers, promotions, organizational changes, status changes, and separations.
• - Process employee lifecycle transactions within the HRIS and ensure that changes are completed within the agreed service level.
• - Conduct routine data validation and reconciliation to identify missing, inaccurate, or inconsistent employee information and coordinate corrective actions.
• - Maintain accurate physical and digital personnel records in accordance with established HR document management standards.
• - Support the implementation and administration of HR systems, processes, and digital HR services across entities.

2. HR Documentation & Employment Administration

• - Prepare, process, and distribute standard HR documents, including employment contracts (PKWT/PKWTT), appointment and assignment letters, employment verification letters, reference letters, and separation documents.
• - Monitor employee contract, probation, and other employment-related deadlines and provide timely notifications to the HRBP and relevant stakeholders.
• - Coordinate document signing, stamping, distribution, and archiving while maintaining an accurate record of issued HR documents.
• - Ensure HR documentation is complete and properly maintained for operational and audit purposes.
• - Prepare routine HR reports, presentations, meeting materials, and minutes as required.

3. Attendance, Leave & Payroll Operations

• - Administer employee attendance, overtime, and leave processes in the HRIS and coordinate resolution of discrepancies with employees and line managers.
• - Monitor attendance and leave records and follow up on outstanding or exceptional cases.
• - Compile and validate monthly payroll input data, including attendance, leave, allowances, new joiners, leavers, and other relevant employee changes, and submit accurate information to Payroll within the agreed cut-off.
• - Maintain accurate annual leave balances and provide periodic reports to employees and managers.
• - Support the continuous improvement of attendance, leave, and payroll-related HR processes.
• - Monitor intern attendance and provide regular reminders regarding attendance, working hours, leave, and attendance submission requirements.
• - Calculate monthly intern allowance/pay based on approved attendance records and applicable company guidelines, and submit the validated calculation to Payroll/Finance within the agreed timeline.

4. Statutory, Benefits & Employee Services

• - Process BPJS Ketenagakerjaan and BPJS Kesehatan registrations, updates, and deregistrations for employees and eligible dependents.
• - Administer private health insurance membership, including enrolment, changes, terminations, and claim submission support.
• - Support employment-related statutory reporting and maintain appropriate supporting documentation for audits, inspections, and compliance requirements.
• - Support administrative requirements for overseas employees, including work permits, stay permits, and related documentation, in coordination with the responsible HR team or external vendor.
• - Serve as a first-line contact for employee enquiries relating to HR operations, policies, benefits, attendance, leave, documentation, and other HR administrative matters, escalating complex or sensitive cases to the appropriate HR stakeholder.

5. Recruitment & Onboarding Operations

• - Coordinate pre-employment and onboarding documentation and ensure completion of required employee records.
• - Support onboarding preparation, including account requests, equipment coordination, employee ID, orientation scheduling, and new-hire documentation.
• - Ensure employee information and documentation are accurately transferred into relevant HR systems and records upon joining.

6. HR Program & Employee Activity Support

• - Provide operational and logistical support for HR programs, training sessions, employee activities, and HR events.
• - Coordinate venues, materials, attendance records, communications, and supporting documentation for HR activities.
• - Maintain accurate records of training and employee program participation for reporting and compliance purposes.
• - Support the implementation of HR initiatives and programs in accordance with timelines and instructions from HR management and Group Shared HR.
• - Manage day-to-day HR operational requirements, including office supplies, courier, document delivery, and other HR service needs.
• - Process HR-related purchase requests, vendor invoices, and reimbursement documentation in coordination with Finance.
• - Coordinate with external HR service providers, including BPJS, insurance providers/brokers, recruitment vendors, training providers, and other HR-related vendors.
• - Maintain appropriate records of HR operational transactions and vendor-related documentation.

We are excited to meet:

Required

Diploma (D3) or Bachelor's degree (S1) in Human Resources, Management, Administration, Psychology, or a related field.

1–2 years' experience in HR operations, HR administration, or general HR. Strong fresh graduates with relevant internship experience may be considered.

Proficient in Microsoft Excel (VLOOKUP, Pivot Table), Word, and PowerPoint.

Good written and verbal communication skills in Bahasa Indonesia; functional English for internal correspondence.

High attention to detail and ability to handle confidential employee information appropriately.

Strong organizational skills with the ability to manage multiple HR processes and deadlines simultaneously.

Preferred:

Familiarity with HRIS platforms such as Talenta, Workday, or equivalent.

Working knowledge of BPJS administration and basic Indonesian employment regulations.

Experience supporting employee lifecycle processes in a multinational or multi-entity environment.

Recruitment Details:

Application > Aptitude Test > 1st Interview > 2nd Interview > Compensation Negotiation > Final Onboarding

Our Commitment at Daewoong:

[A Growth Platform for Your Career Growth]

Exposure to production management across all phases

Operational excellence in site selection, monitoring, and GMP compliance

Cross-functional collaboration with regulatory, data management, pharmacovigilance, and biostatistics teams

Hands-on knowledge of quality systems including SOP governance, audits, and inspections

Global regulatory and compliance exposure, working with international standards (ICH-GCP, ISO, BPOM)

A clear career pathway in production department

Great Workplace, Daewoong Group:

Daewoong Group is a major global healthcare leader from Korea, operating in diverse fields including pharmaceuticals, biotechnology, medical devices, and health supplements. With a presence in over 100 countries and a network of 8 branches across Asia and the US, Daewoong drives innovation through 5 worldwide R&D centers and partners with more than 100 companies globally.

In Indonesia, Daewoong employs over 360 talented professionals working across multiple locations including Jakarta, Bali, Bekasi, and Surabaya. We are committed to expanding our business further while considering Indonesia a trusted partner growing together. Daewoong actively invests in talent development and contributes to local communities through various CSR initiatives focused on education, health, and social welfare.

By joining Daewoong, you become part of a company with the scale, vision, and resources to empower your career and make a global impact in healthcare.

Global Presence:

Founded in 1945, a global healthcare leader

Top in overseas subsidiaries among Korean pharma

8 Branch Operations in Asia & US

5 R&D Centers Worldwide

100+ Partners Worldwide

No.1 pharmaceutical company in Korea

Over 4,500 employees in Korea

100+ Indonesian Talents Working in Korea

360+ Employees in Daewoong Indonesia

Celebrating Our Journey:

Award by the Indonesian Government (2022)

Best Workplace' in Korea (2022)

Recognition for Women-Friendly Corporate

Culture & Diversity Management Award (2022)

Global Pharmaceutical R&D Innovation Award (2021)

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of HR Operations experience do you have?
• How many years' experience do you have as a Payroll and HR Administrator?
• How would you rate your English language skills?
• Which of the following languages are you fluent in?

Pharmaceuticals, Biotechnology & Medical Devices

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