HR Intern

HAVI; Jakarta Pusat; On-site; IDR 22,320,000 - 33,480,000; Full time

Job summary

HAVI is seeking a diligent HR Intern for our Pondok Ungu office in Jakarta. You will support daily HR administration, employee records, and recruitment activities while gaining hands-on exposure to training coordination and data management.

This role emphasizes meticulous record-keeping, document control, and collaboration with internal stakeholders. Fresh graduates or final-year students in HR-related fields are encouraged to apply.

Qualifications

• Final year students or fresh graduates from Psychology, Human Resources, Management, Business Administration, or related majors.
• Have a basic understanding of HR functions and administration.
• Proficient in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications.
• Strong attention to detail and good organizational skills.
• Able to maintain confidentiality and handle employee data responsibly.
• Good communication and interpersonal skills.
• Fast learner and able to work independently as well as in a team.

Responsibilities

• Support HR administrative processes and employee documentation.
• Maintain and update employee records, databases, and filing systems.
• Assist in preparing HR letters, forms, and other personnel documents.
• Support recruitment administration, including interview scheduling and candidate coordination.
• Support the end-to-end administration of training and employee development programs.
• Assist in training administration, including training registration, training calendar scheduling, attendance tracking, training material preparation, and documentation.
• Coordinate with employees, trainers, and external vendors to ensure smooth execution of learning and development programs.
• Maintain training records and update learning databases to ensure data accuracy and completeness.
• Monitor training attendance, certifications, and training compliance records.
• Assist in preparing training reports, participant evaluations, training dashboards, and other learning-related administrative documents.
• Assist in onboarding and offboarding administrative processes.
• Ensure completeness and accuracy of HR records in compliance with company procedures.
• Assist in preparing routine HR reports and employee data summaries.
• Support HR projects related to process improvement and digitization.
• Collaborate with internal stakeholders to ensure smooth HR administrative operations.

Skills

Attention to detail

Organizational skills

Confidentiality

Communication skills

Interpersonal skills

Fast learner

Independent working

Education

Final year student or fresh graduate in Psychology, Human Resources, Management, Business Administration, or related majors

Tools

Excel

Word

PowerPoint

Job description

HAVI is a global, privately owned company focused on innovating, optimizing and managing the supply chains of leading brands. Offering services in marketing analytics, packaging, supply chain management and logistics, HAVI partners with companies to address challenges big and small across the supply chain, from commodity to customer. Founded in 1974, HAVI employs more than 10,000 people and serves customers in more than 100 countries. HAVI’s supply chain services are complemented by the customer engagement services offered by our affiliated company The Marketing Store. For more information, please visit HAVI.com .

We are hiring a HR Intern for our office in Pondok Ungu

Job Purpose

To support the Human Resources team in daily administrative and operational activities while gaining practical exposure to HR processes. The role provides hands-on learning opportunities in employee administration, training coordination, data management, document control, and general HR operations, while developing professional workplace skills and business acumen.

Key Responsibilities

• Support HR administrative processes and employee documentation.
• Maintain and update employee records, databases, and filing systems.
• Assist in preparing HR letters, forms, and other personnel documents.
• Support recruitment administration, including interview scheduling and candidate coordination.
• Support the end-to-end administration of training and employee development programs.
• Assist in training administration, including training registration, training calendar scheduling, attendance tracking, training material preparation, and documentation.
• Coordinate with employees, trainers, and external vendors to ensure smooth execution of learning and development programs.
• Maintain training records and update learning databases to ensure data accuracy and completeness.
• Monitor training attendance, certifications, and training compliance records.
• Assist in preparing training reports, participant evaluations, training dashboards, and other learning-related administrative documents.
• Assist in onboarding and offboarding administrative processes.
• Ensure completeness and accuracy of HR records in compliance with company procedures.
• Assist in preparing routine HR reports and employee data summaries.
• Support HR projects related to process improvement and digitization.
• Collaborate with internal stakeholders to ensure smooth HR administrative operations.

Qualifications

• Final year students or Fresh Graduates from Psychology, Human Resources, Management, Business Administration, or related majors.
• Have a basic understanding of Human Resources functions and administration.
• Proficient in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications.
• Strong attention to detail and good organizational skills.
• Able to maintain confidentiality and handle employee data responsibly.
• Good communication and interpersonal skills.
• Fast learner and able to work independently as well as in a team.