HR ADMINISTRATION STAFF

Pengiklan Anonim; Jakarta Utara; On-site; IDR 72,000,000 - 120,000,000; Full time

Benefits offered by this job

Health insurance coverage

Career development opportunities

Collaborative work environment

Job summary

Pengiklan Anonim in Jakarta seeks a meticulous HR Administration Staff to oversee daily HR operations, maintain employee data accuracy, and handle insurance processes. This role ensures smooth employee relations and precise records across departments.

The ideal candidate has at least 2 years of HR administration experience, strong Excel skills (VLOOKUP, Pivot Tables), and a professional approach to confidential information.

Qualifications

• Bachelor’s degree in HRM, Psychology, Law, Business Administration, or related field.
• Minimum of 2 years of practical experience in HR Administration, problem-solving analysis, and employee relations.
• Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, logical formulas).
• Experience with attendance systems preferred (Solution Attendance Machine is a plus).

Responsibilities

• Attendance & Operations Management: maintain and calculate absenteeism, shifts, leaves, trips, and overtime across departments.
• Personnel Data Maintenance: update and record personnel files, track internal movements and changes in family status.
• Insurance Administration: manage end-to-end insurance processes, verify claims, and process reimbursements.
• HR General Administration: oversee document control, archiving, and monthly HR reports.

Skills

Analytical problem-solving

Attendance management systems

Education

Bachelor’s Degree in HR/Related Field

Tools

Microsoft Excel

Job description

We are seeking a meticulous and experienced HR Administration Staff to join our Human Resources team in Jakarta. In this role, you will be responsible for overseeing daily HR administrative operations, managing employee data accuracy, handling insurance processes, and ensuring smooth employee relations.

The ideal candidate possesses strong analytical problem-solving skills, advanced Microsoft Excel capabilities, and a proven track record in attendance management systems.

Key Responsibilities:

Attendance & Operations Management: Maintain, update, and calculate data related to absenteeism, shifts, leaves, incoming/outgoing correspondence, business trips, and overtime calculations across various departments. Conduct verification and confirmation when necessary.

Personnel Data Maintenance: Update and record personnel files, tracking internal movements such as promotions, mutations, and changes in employee family status to ensure a fully updated database.

Insurance Administration: Manage the end-to-end insurance administration process, including verifying claim statements, processing reimbursements, and handling employee payments for excess claims.

HR General Administration: Oversee document control, archiving, and general clerical support. Ensure all monthly HR reports are prepared and submitted on time to support daily operations.

Policy Dissemination: Periodically communicate, disseminate, and raise awareness regarding company policies to all employees in an effective and proper manner.

HR Agenda Support: Assist in various HR initiatives, events, and agendas to ensure smooth day-to-day office operations.

Requirements:

Education: Bachelor’s Degree (S1) in Human Resources Management, Psychology, Law, Business Administration, or a related field.

Experience: Minimum of 2 years of practical experience in HR Administration, problem-solving analysis, and employee relations.

System Expertise: At least 2 years of hands‑on experience managing attendance systems. (Experience with Solution Attendance Machine is highly preferred).

Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, logical formulas, etc.) is mandatory.

Soft Skills: Mature, composed, and professional in handling employee grievances with the ability to provide effective alternative solutions.

What We Offer:

Competitive salary and benefits package.

Health insurance coverage.

Opportunities for professional growth and career development.

A supportive and collaborative working environment.