Head of Admin (Tangerang)

PT-Amerta-Indah-Otsuka; Tangerang; Vor Ort; IDR 89.280.000 - 178.560.000; Vollzeit

Zusammenfassung

PT Amerta Indah Otsuka is seeking a Branch Administration professional to lead finance and admin functions at the Tangerang site. You will oversee invoicing, AR records, cash handling, inventory, and branch reporting while ensuring compliance and process improvements.

The role requires 2–4 years in accounting and team supervision within FMCG/F&B sectors. You will coordinate with Sales, Finance, and Warehouse teams, support budgeting, and drive continuous efficiency through system enhancements

Qualifikationen

• Minimum Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2–4 years of experience in accounting, receivables management, cash handling, inventory administration, and team supervision (preferably in FMCG/F&B).

Aufgaben

• Oversee creation, validation, and submission of sales invoices with accurate delivery details and pricing.
• Manage invoice adjustments, validate requests, approve within authority, update AR records, and communicate with customers.
• Monitor receivables by maintaining AR ledgers, aging reports, overdue accounts, and risk flags.
• Supervise account reconciliation by matching payments, validating promotions and returns, resolving discrepancies, and ensuring audit compliance.
• Manage customer credit risk by analyzing payment behavior and provisioning bad debts.
• Oversee branch cash operations, DO administration, and daily reconciliation; manage petty cash and bank deposits.
• Ensure proper maintenance of cash-related docs and enforce internal controls.
• Oversee inventory control, stock opname, discrepancies, and monthly warehouse closing; ensure stock reporting.
• Prepare branch operational and financial reports; support budgeting and planning with accurate data.
• Identify inefficiencies, collaborate with IT for system enhancements, and lead process improvements and team development.

Kenntnisse

Accounting

Receivables management

Team supervision

Cash handling

Inventory administration

Ausbildung

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Jobbeschreibung

• Oversee the creation, validation, and submission of sales invoices by ensuring accuracy in delivery details, pricing, and supporting documents.
• Manage invoice adjustments by validating requests, approving within authority limits, updating AR records, and communicating with customers.
• Monitor receivables by maintaining AR ledgers, generating aging reports, identifying overdue accounts, and highlighting potential risks.
• Supervise account reconciliation by matching payments, validating promotions and return claims, resolving discrepancies, and ensuring audit compliance.
• Manage customer credit risk by analyzing payment behavior, identifying high-risk accounts, and preparing bad debt provisions.

2. Cash Operations & Control

• Oversee branch cash operations, including validation of new outlet data and ensuring completeness of customer records.
• Supervise Delivery Order (DO) administration, including PO validation, DO creation, approval process, and documentation control.
• Manage cash flow activities, including petty cash disbursement, daily reconciliation, and bank deposits.
• Ensure proper maintenance and safeguarding of cash-related documentation and enforce internal control procedures.

3. Inventory & Branch Administration

• Supervise inventory control processes, including stock opname, discrepancy analysis, and adjustment entries.
• Oversee reporting of bad stock and disposal processes.
• Manage monthly warehouse closing activities and ensure accurate stock reporting.
• Ensure availability and proper utilization of operational tools, facilities, and documentation.
• Maintain employee attendance records and basic administrative documentation in compliance with company guidelines.

4. Reporting, Planning & Analysis

• Prepare and review branch operational and financial reports (AR summary, aging, inventory, etc.).
• Support budgeting and financial planning by providing accurate branch-level data and assumptions.
• Deliver insights to support management decision-making.

5. Process Improvement & System Development

• Identify operational inefficiencies and initiate improvement actions.
• Collaborate with IT in system enhancement and ensure successful implementation through UAT.
• Continuously improve processes to enhance efficiency, control, and accuracy.
• Lead, supervise, and develop the branch admin team.
• Set performance expectations and monitor team productivity.
• Provide coaching and ensure capability development of team members.
• Foster strong coordination across departments (Sales, Finance, Warehouse).

Requirements

Qualifications

• Minimum Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 2–4 years of experience in accounting, receivables management, cash handling, inventory administration, and team supervision (preferably in FMCG/F&B industry).

PT Amerta Indah Otsuka is affiliation from Otsuka Pharmaceutical Co., Ltd with our leading products Pocari Sweat, SOYJOY, ion water, Oronamin C and Fibe Mini. Our philosophy is "Otsuka-people creating new products for better health worldwide". As for now, our Head Office is in South Jakarta and we have two production plants, in Sukabumi and Kejayan. Visit our website and follow our social media to know more about us: Instagram: @otsuka.id Facebook: @otsuka.id Twitter: @otsuka_id For career information please visit our website : www.aio.co.id

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