HCSS Supervisor

Graha Trans; Desa Ciranjeng; On-site; IDR 111,600,000 - 156,240,000; Full time

Job summary

Graha Trans is seeking a dedicated Human Capital Shared Services specialist to oversee payroll, compensation and benefits, employee data administration, and HC data management in our Indonesia operations, ensuring accuracy, timeliness, and compliance with company policies.

You will coordinate attendance data, support reporting to government platforms, and analyze HC data to drive improvements while safeguarding confidential information, with placement in Cikarang and collaboration across HR,

Qualifications

• Experience in payroll, Compensation & Benefit (Comben), and HC administration.
• Proficient in HCIS/SunFish and Microsoft Excel.
• Strong analytical and data reconciliation skills.
• Detail-oriented, disciplined, and able to meet deadlines and targets.
• Good communication and coordination skills.
• Solid understanding of HC policies and applicable employment regulations.
• Familiar with government reporting platforms (BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, JSHK).
• Maintain confidentiality and security of employee data, especially payroll and Comben information.
• Willing to be placed in Cikarang.

Responsibilities

• Employee Data & HC Administration: Manage and update employee data accurately and timely while ensuring document completeness and confidentiality.
• Attendance & Time Management: Validate attendance, leave, sick leave and overtime data; resolve discrepancies with relevant departments.
• Payroll Management: Prepare and process payroll calculations in line with policies; validate and reconcile payroll data.
• Compensation & Benefit Management: Administer allowances, deductions, reimbursements, and BPJSTK/BPJS Kesehatan compliance.
• Statutory & Government Reporting: Handle BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK reporting on time.
• Data Analysis & Reconciliation: Analyze payroll, attendance, and HC data; reconcile records across systems.
• Reporting & Operational Control: Prepare and submit payroll, HC, and related reports; monitor for gaps and risks.
• Coordination & Team Supervision: Coordinate with departments; guide team activities and ensure timely completion.

Skills

Payroll & Comben management

HC administration

Data reconciliation

Analytical skills

Regulatory compliance

Communication & coordination

Tools

HCIS/SunFish

Microsoft Excel

Job description

Job Summary

Responsible for managing and controlling Human Capital Shared Services (HCSS) activities, particularly Payroll, Compensation & Benefit, employee administration, HC data management, and compliance with company policies and applicable employment regulations. This position plays a key role in ensuring that all HC administration processes are carried out accurately, timely, effectively, and in accordance with company standards and policies.

Qualification :

1. Experienced in handling employee payroll, Compensation & Benefit (Comben), and Human Capital administration.
2. Proficient in using HCIS/SunFish and Microsoft Excel.
3. Strong analytical and data reconciliation skills.
4. Detail-oriented, disciplined, and able to work accurately under deadlines and targets.
5. Good communication and coordination skills.
6. Good understanding of Human Capital policies and applicable employment regulations.
7. Familiar with government reporting platforms, including BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
8. Able to maintain the confidentiality and security of employee data, particularly payroll and Compensation & Benefit information.
9. Willing to be placed in Cikarang.

Key Responsibilities :

1. Employee Data & HC Administration

• Manage, maintain, and update employee data accurately and in a timely manner.
• Ensure the completeness and accuracy of employee documents and administrative records.
• Monitor incomplete, inaccurate, or outdated employee data and ensure timely follow-up.
• Ensure HC administration processes are carried out in accordance with company policies and procedures.
• Maintain the confidentiality of employee data and documents in accordance with applicable regulations.

2. Attendance & Time Management

• Review and validate attendance, leave, sick leave, and overtime data through HCIS/SunFish.
• Identify discrepancies in attendance data that may impact the payroll process.
• Coordinate with relevant departments to resolve attendance and overtime data issues.
• Ensure attendance data is complete and validated according to the established timeline.
• Monitor outstanding attendance-related data and ensure timely completion.

3. Payroll Management

• Prepare and process employee payroll calculations in accordance with company policies and regulations.
• Ensure payroll components, including salary, allowances, deductions, overtime, and other income components, are accurately calculated.
• Perform payroll data validation and reconciliation using HCIS/SunFish.
• Review discrepancies or inconsistencies before the payroll process is finalized.
• Prepare payroll data and payment administration in accordance with the established payroll calendar.
• Ensure payroll processes are accurate, timely, and compliant with company policies.
• Identify and report payroll-related issues and operational risks to the Manager.

4. Compensation & Benefit Management

• Manage Compensation & Benefit administration in accordance with company policies.
• Prepare and validate data related to employee allowances, deductions, reimbursement, and benefits.
• Manage BPJSTK and BPJS Kesehatan administration in accordance with applicable regulations.
• Monitor employee benefit administration and enrollment.
• Perform Compensation & Benefit data reconciliation to ensure consistency between HCIS, payroll, and benefit administration records.
• Follow up on issues related to employee benefits and ensure timely resolution.

5. Statutory & Government Reporting

• Manage administration and reporting related to BPJSTK, BPJS Kesehatan, WLKP/WLTK, Disnaker, and JSHK.
• Ensure all required data and supporting documents for reporting are complete and accurate.
• Ensure statutory reporting is submitted in accordance with applicable regulations and established timelines.
• Monitor reporting status and follow up on incomplete or inaccurate data and documentation.
• Coordinate with internal and external stakeholders regarding employment administration and reporting requirements.

6. Data Analysis & Reconciliation

• Analyze payroll, attendance, employee, and Compensation & Benefit data.
• Perform data reconciliation between HCIS/SunFish, payroll, attendance, and supporting records to ensure data consistency.
• Identify discrepancies, data inconsistencies, and potential errors in HC data.
• Prepare reports and data recapitulation for monitoring and management purposes.
• Provide relevant insights and recommendations based on data analysis to the Manager.
• Ensure all HC data used in administrative processes is accurate and accountable.

7. Reporting & Operational Control

• Prepare Payroll, Compensation & Benefit, HC administration, and other supporting reports.
• Ensure reports are accurate, complete, and submitted within the established timeline.
• Monitor HC administration processes to ensure no tasks remain outstanding or exceed deadlines.
• Identify operational risks and issues related to Payroll and Compensation & Benefit processes.
• Report discrepancies, operational issues, and potential risks to the Manager for further action.
• Ensure HC administration processes comply with established SOPs and company policies.

8. Coordination & Team Supervision

• Coordinate with relevant departments regarding Payroll, Compensation & Benefit, and HC administration requirements.
• Provide direction and monitor team activities based on established priorities and timelines.
• Ensure effective allocation of tasks and responsibilities within the team.
• Follow up on outstanding tasks and ensure timely completion.
• Build effective coordination with internal stakeholders to ensure smooth HCSS operations.
• Support continuous improvement initiatives to enhance the effectiveness and efficiency of Human Capital administration processes.