GA / Administration Supervisor

PT Smoore Technology Indonesia; Kota Malang ꦠꦸꦛꦩꦭꦁ; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

PT Smoore Technology Indonesia is seeking an experienced GA/Administration Supervisor to oversee factory administrative operations, ensuring a safe, clean, efficient, and well‑maintained workplace.

You will lead the GA team, manage facility services, dormitories and expatriate housing, and coordinate with multiple departments in a fast‑paced manufacturing environment. Strong leadership and English proficiency are required; Mandarin is a plus.

Qualifications

• Bachelor’s degree in Business Administration, Management, Facility Management, or a related field.
• Proven experience in facility management, vendor management, outsourced manpower management, and workplace services.
• English proficiency is mandatory for coordination with expatriate employees and international stakeholders. Mandarin is an advantage.

Responsibilities

• Oversee day-to-day GA and factory administrative operations, ensuring policies and procedures are implemented.
• Manage office supplies, transportation, canteen, front desk, and other administrative support services.
• Supervise Cleaning Service, Security, and other outsourced providers for quality and compliance.
• Manage building facilities, maintenance, cleanliness, and waste management.
• Coordinate dormitories, rental housing, and expatriate accommodation including utilities and upkeep.
• Coordinate business visa and admin requirements for expatriates.
• Maintain administrative fixed assets, registration, inventory, and records.
• Monitor GA/administrative expenses and identify cost-saving opportunities.
• Lead and develop the GA/Admin team and coordinate with Production, HR, Finance, and others.
• Prepare GA/Admin reports and improvement initiatives for management.

Skills

Leadership

Vendor management

Facility management

Administrative operations

English proficiency

Negotiation

Data management

Education

Bachelor’s degree in Business Administration/Management/Facility Management

Tools

Microsoft Office

Job description

We are looking for an experienced GA / Administration Supervisor to oversee factory administrative operations and ensure a safe, clean, efficient, and well-maintained workplace.

This role is ideal for a hands-on GA professional with strong experience in manufacturing, facility management, vendor management, and administrative operations.

Key Responsibilities

Oversee day-to-day General Affairs and factory administrative operations, ensuring policies and procedures are effectively implemented.

Manage office supplies, transportation, canteen services, front desk/reception, and other administrative support services.

Supervise Cleaning Service (CS), Security, and other outsourced service providers, including service quality, compliance, and performance.

Manage building facilities, maintenance, repairs, landscaping, cleanliness, and waste management.

Manage company dormitories, rental houses, and expatriate accommodation, including utilities, maintenance, cleanliness, and occupant support.

Coordinate business visa and administrative requirements for expatriate employees.

Manage administrative vendors and contractors, ensuring service quality, compliance, cost efficiency, and timely execution.

Maintain administrative fixed assets, registration, inventory, and related records.

Monitor and control GA/administrative expenses, identify cost‑saving opportunities, and improve operational efficiency.

Lead and develop the GA/Admin team, including work allocation, performance monitoring, and continuous improvement.

Coordinate closely with Production, PMC, Equipment, Process Engineering, Quality, Finance, HR, and other departments to ensure smooth factory operations.

Prepare regular GA/Admin reports, operational updates, and improvement initiatives for management.

Requirements

Bachelor’s degree in Business Administration, Management, Facility Management, or a related field.

Minimum 5 years of relevant experience in General Affairs, Administration, Facility Management, or similar roles, with at least 1 year of experience in a manufacturing/factory environment.

Proven experience in facility management, vendor management, outsourced manpower management, and workplace services.

Strong leadership, coordination, problem-solving, and negotiation skills.

Good understanding of administrative cost control, asset management, and operational efficiency.

English proficiency is mandatory, both written and spoken, especially for coordination with expatriate employees and international stakeholders.

Mandarin proficiency is an advantage.

Proficient in Microsoft Office and comfortable with administrative reporting and data management.

Able to work independently, manage multiple priorities, and operate effectively in a fast‑paced manufacturing environment.

Strong ownership, attention to detail, and a hands‑on approach to solving operational issues.

We Especially Value Candidates Who Have

Experience managing factory GA operations, rather than purely office administration.

Experience handling dormitories, rental houses, expatriate accommodation, facilities, utilities, and maintenance.

Experience managing CS, Security, contractors, and other GA vendors.

Experience in cost control and GA operational improvement.

Experience leading a small-to-medium sized administrative/GA team.

Mandarin-speaking ability is a strong advantage.

MOORE is an international group with strong R&D capabilities and advanced manufacturing capacity. Since our founding in 2009, guided by the mission “Atomization Makes Life Better”, SMOORE has rapidly grown into a global leader in atomization technology solutions and one of the world’s largest manufacturers of electronic atomization devices. The company was listed on the Hong Kong Stock Exchange in 2020 (HK: 06969)。

SMOORE Indonesia began in late 2021. To date, we operate three manufacturing bases and one R&D center in East Java.

1. PT Smoore Technology Indonesia

2. PT Atomization Technology Indonesia

3. PT Merit Technology & Innovation Indonesia

4. PT Genesis Technology Indonesia

MOORE is an international group with strong R&D capabilities and advanced manufacturing capacity. Since our founding in 2009, guided by the mission “Atomization Makes Life Better”, SMOORE has rapidly grown into a global leader in atomization technology solutions and one of the world’s largest manufacturers of electronic atomization devices. The company was listed on the Hong Kong Stock Exchange in 2020 (HK: 06969)。

SMOORE Indonesia began in late 2021. To date, we operate three manufacturing bases and one R&D center in East Java.

1. PT Smoore Technology Indonesia

2. PT Atomization Technology Indonesia

3. PT Merit Technology & Innovation Indonesia