Front Desk & Office Coordinator (Medan)

Pt Citra Laksamana Utama; Kota Medan ᯔᯩᯑᯉ᯲; Hybrid; IDR 55,800,000 - 89,280,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work

Health and dental benefits

Learning opportunities

Inclusive culture Balikpapan

Job summary

Pt Citra Laksamana Utama seeks a proactive Remote Office Coordinator to manage administrative functions supporting its Balikpapan operations. The role blends remote and in-office duties to maintain organized information flow and team productivity in a dynamic business setting.

The ideal candidate thrives in a hybrid environment, demonstrating strong organization, clear communication, and reliability across tasks.

Qualifications

• Previous experience in an office coordination or administrative support role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in standard office software and virtual collaboration tools.
• Excellent verbal and written communication skills.
• Ability to adapt and perform effectively in a hybrid work setting, managing tasks remotely and in-office.
• High school diploma or equivalent required.

Responsibilities

• Coordinate meeting logistics, including scheduling, preparing agendas, and taking minutes.
• Manage and organize electronic and physical filing systems to ensure data accessibility.
• Handle incoming and outgoing communications, responding professionally and directing inquiries appropriately.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Oversee office supplies and ensure the proper functioning of office equipment.
• Support the onboarding process for new team members by completing administrative requirements.

Skills

Organizational skills

Attention to detail

Communication skills

Remote work adaptability

Education

High school diploma or equivalent

Tools

Office software suite

Virtual collaboration tools

Job description

About the Role

Our client is seeking a proactive and detail-oriented Remote Office Coordinator to manage administrative functions supporting their operations in Balikpapan. This role is crucial for ensuring the efficient flow of information and maintaining organizational order, whether working remotely or from the office. You will play a key part in supporting team productivity and facilitating seamless communication within a dynamic business setting. This hybrid position is ideal for an individual who is adept at organization, thrives on supporting others, and can manage tasks effectively across different work modalities.

Key Responsibilities

• Coordinate meeting logistics, including scheduling, preparing agendas, and taking minutes.
• Manage and organize electronic and physical filing systems to ensure data accessibility.
• Handle incoming and outgoing communications, responding professionally and directing inquiries appropriately.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Oversee office supplies and ensure the proper functioning of office equipment.
• Support the onboarding process for new team members by completing administrative requirements.

Requirements

• Previous experience in an office coordination or administrative support role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in standard office software and virtual collaboration tools.
• Excellent verbal and written communication skills.
• Ability to adapt and perform effectively in a hybrid work setting, managing tasks remotely and in-office.
• High school diploma or equivalent required.

Benefits

• Competitive salary and performance incentives.
• A flexible hybrid work arrangement providing work-life balance.
• Comprehensive health and dental benefits.
• Opportunities for continuous learning and professional growth.
• A supportive and inclusive work culture in Balikpapan.