Bali-Based Personal & Executive Assistant to Owner

Bali Jobs Recruitment by Claire Tomkins; Kuta; On-site; IDR 324,266,000 - 648,532,000; Full time

Job summary

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day personal and business operations. You will manage calendars, travel, emails, and confidential information, bringing order to a fast-paced environment.

Based in Bali, you will work on-site 1–2 days per week and coordinate across time zones with partners, lawyers, and staff. Excellent English, discretion, and digital literacy are essential for success.

Qualifications

• Minimum of 2 years in a Personal Assistant, Executive Assistant, or similar role.
• Excellent written and spoken English with senior executives, investors, lawyers, and partners.
• Strong digital literacy with email, calendars, Google Workspace, and AI tools.
• Highly reliable, detail-oriented, and discreet with confidential information.
• Proactive, independent, and able to manage multiple projects in a fast-paced environment.
• Experience managing complex schedules, cross-time-zone meetings, and international travel.

Responsibilities

• Manage and organize incoming emails, prepare replies, and keep the inbox structured.
• Oversee Owner's calendar, coordinate meetings across time zones, and prepare links/docs for appointments.
• Maintain a system to track open tasks, deadlines, and follow-ups.

Skills

Personal assistant

Calendar management

Email management

Travel coordination

English proficiency

Discretion

Cross-time-zone coordination

Proactive work style

Tools

Google Workspace

AI tools (ChatGPT)

Job description

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day personal and business operations. You will manage calendars, travel, emails, and confidential information, bringing order to a fast-paced environment.

Based in Bali, you will work on-site 1–2 days per week and coordinate across time zones with partners, lawyers, and staff. Excellent English, discretion, and digital literacy are essential for success.