Executive PA to Bali Event & Reservations Director

Finnsbali; Tibubeneng; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Competitive salary package

FINNS Bali Membership

BPJS and insurance Mandiri healthcare

Growth within the company

Job summary

FINNS Bali is seeking a highly efficient Personal Assistant to provide comprehensive administrative and operational support to the Event & Reservation Director. You will be the primary liaison between the Director, key clients, and internal teams, ensuring smooth executive operations and timely delivery of tasks.

Expect to manage complex calendars, travel planning, prepare documents, handle confidential information with discretion, and assist with event planning and budgets.

Qualifications

• Minimum 3–5 years experience as a Personal Assistant.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite and related software.
• Discretion handling confidential information.

Responsibilities

• Manage complex calendar, meetings, and travel arrangements.
• Act as primary contact for internal/external stakeholders; screen calls and emails.
• Prepare correspondence, presentations, and reports with accuracy.
• Organize and maintain electronic and physical files for easy access.
• Coordinate logistics for meetings, agendas, minutes, and follow-ups.
• Assist in planning and executing events and initiatives.
• Process expense reports and manage administrative budgets.
• Liaise with departments to ensure seamless operational flow.
• Anticipate Director's needs and proactively address them.
• Handle personal tasks for the Director with confidentiality.

Skills

Personal Assistant

Organizational skills

Time management

Bilingual English & Bahasa Indonesia

Communication

Discretion

Microsoft Office

Event coordination

Teamwork

Problem solving

Tools

NetSuite

monday.com

Outlook

Microsoft Office

Job description

FINNS Bali is seeking a highly efficient Personal Assistant to provide comprehensive administrative and operational support to the Event & Reservation Director. You will be the primary liaison between the Director, key clients, and internal teams, ensuring smooth executive operations and timely delivery of tasks.

Expect to manage complex calendars, travel planning, prepare documents, handle confidential information with discretion, and assist with event planning and budgets.