Executive Assistant to Event & Reservation Director

Finns Beach Club; Provinsi Bali; On-site; IDR 100,440,000 - 189,720,000; Full time

Job summary

FINNS Beach Club in Bali seeks a highly efficient Personal Assistant to the Event & Reservation Director, providing comprehensive administrative and operational support.

You will manage complex calendars, coordinate travel, screen calls and emails, prepare presentations and reports, organize files, assist events, and liaise between the Director, clients, and internal teams with discretion and professionalism.

Qualifications

• Minimum 3-5 years experience as Personal Assistant.
• Excellent organizational and time management skills.
• Fluent in Bahasa Indonesia and English.
• Proficiency with Microsoft Office Suite.
• Experience with high-end venues and events is a plus.

Responsibilities

• Manage complex calendar, including meetings and travel.
• Act as primary contact for stakeholders, screening calls/emails.
• Prepare correspondence, presentations, and reports with accuracy.
• Organize electronic and physical files for easy access.
• Coordinate meetings, agendas, minutes, and action items.
• Assist in planning and executing events and initiatives.
• Handle confidential information with discretion.
• Process expense reports and manage administrative budgets.
• Liaise with FINNS Bali departments for smooth operations.
• Anticipate Director needs and take initiative.
• Manage personal tasks for the Director as required.

Skills

Personal Assistant

Calendar management

Stakeholder communication

Microsoft Office

Job description

FINNS Beach Club in Bali seeks a highly efficient Personal Assistant to the Event & Reservation Director, providing comprehensive administrative and operational support.

You will manage complex calendars, coordinate travel, screen calls and emails, prepare presentations and reports, organize files, assist events, and liaise between the Director, clients, and internal teams with discretion and professionalism.