Fixed Asset & Capex Coordinator

British School Jakarta; Tangerang Selatan; On-site; IDR 36,000,000 - 54,000,000; Full time

Job summary

The Fixed Assets & Capex Coordinator at British School Jakarta supports the Finance function by maintaining asset records, coordinating Capex projects, and acting as the super user for the school's financial system.

This role ensures assets are tracked, budgets monitored, and reporting accurate, while providing user support and process improvements across procurement, depreciation, and asset disposal.

Qualifications

• Minimum Bachelor’s Degree in Finance, Accounting, or another relevant discipline.
• Minimum 5 years’ experience in finance and accounting, with direct exposure to fixed asset management and/or capital expenditure tracking.
• Working knowledge of Indonesian and international accounting principles (PSAK/IFRS) relating to asset capitalisation, depreciation and disposal.
• Experience supporting or administering a financial system/ERP as a super user or key user, including user support, troubleshooting, configuration and testing.
• Strong Excel/Google Sheets skills, including pivot tables, formulas and reconciliation techniques for asset and capex tracking.
• High level of accuracy and attention to detail, with the ability to maintain complete and auditable records across multiple concurrent projects.
• Good organisational and analytical skills, with the ability to monitor budgets, identify variances and produce clear tracking reports.
• Good communication and interpersonal skills, with the ability to liaise effectively with budget holders, vendors, project teams and IT/system providers.
• High level of computer literacy (Microsoft Office and Google Suite).
• Prior experience or certification relating to the specific financial system/ERP used by the School.
• Experience working in the education sector, particularly within an international school environment.
• Exposure to procurement, vendor due diligence or contract administration processes.

Responsibilities

• Maintain accurate fixed asset records and reconcile assets across multiple projects.
• Coordinate capital expenditure (Capex) processes, monitor budgets and timelines against approvals.
• Serve as the finance systems super user to maximise data integrity, reporting and user support.
• Provide system troubleshooting, configuration and testing for the financial ERP.
• Prepare clear tracking reports, monitor variances and support procurement activity.

Skills

Fixed asset management

Capex tracking

ERP super user

Excel/Google Sheets

Budget monitoring

Variance analysis

Financial reporting

Communication skills

Vendor due diligence

Contract administration

Education sector experience

Education

Bachelor’s degree in Finance/Accounting

Tools

ERP/Financial System

Job description

The Fixed Assets & Capex Coordinator supports the Finance function in maintaining accurate and complete fixed asset records, coordinating the School’s capital expenditure (Capex) processes, and acting as the finance department’s super user for the School’s financial system. The role ensures assets are properly recorded, tracked, and reconciled; capex projects are monitored against approved budgets and timelines; and finance system users are supported to maximise system efficiency, data integrity, and reporting accuracy.

MINIMUM REQUIREMENTS:

Minimum Bachelor’s Degree in Finance, Accounting, or another relevant discipline.

Minimum 5 years’ experience in finance and accounting, with direct exposure to fixed asset management and/or capital expenditure tracking.

Working knowledge of Indonesian and international accounting principles (PSAK/IFRS) relating to asset capitalisation, depreciation and disposal.

Experience supporting or administering a financial system/ERP as a super user or key user, including user support, troubleshooting, configuration and testing.

Strong Excel/Google Sheets skills, including pivot tables, formulas and reconciliation techniques for asset and capex tracking.

High level of accuracy and attention to detail, with the ability to maintain complete and auditable records across multiple concurrent projects.

Good organisational and analytical skills, with the ability to monitor budgets, identify variances and produce clear tracking reports.

Good communication and interpersonal skills, with the ability to liaise effectively with budget holders, vendors, project teams and IT/system providers.

High level of computer literacy (Microsoft Office and Google Suite).

Prior experience or certification relating to the specific financial system/ERP used by the School.

Experience working in the education sector, particularly within an international school environment.

Exposure to procurement, vendor due diligence or contract administration processes.

At the British School Jakarta (BSJ), we believe that exceptional schools are built by exceptional people. Guided by our mission to Inspire Excellence in Education and Life, we are a dynamic and forward-thinking community that values innovation, integrity, and wellbeing as the foundations of outstanding teaching and learning.

As one of Southeast Asia’s leading British international schools, BSJ provides an inclusive and vibrant environment for over 1,400 students aged 2–18, representing more than 50 nationalities. Our experienced international teaching team, are united at BSJ by a shared purpose—to make a genuine difference in the lives of young people.

At the British School Jakarta (BSJ), we believe that exceptional schools are built by exceptional people. Guided by our mission to Inspire Excellence in Education and Life, we are a dynamic and forward-thinking community that values innovation, integrity, and wellbeing as the foundations of outstanding teaching and learning.

As one of Southeast Asia’s leading British international schools, BSJ provides an inclusive and vibrant environment for over 1,400 students aged 2–18, representing more than 50 nationalities. Our experienced international teaching team, are united at BSJ by a shared purpose—to make a genuine difference in the lives of young people.