Export Import & Sales Administration Staff

PT RUBBER AND RUBBER TECH; Simpangan; On-site; IDR 55,800,000 - 100,440,000; Full time

Job summary

PT Rubber and Rubber Tech in Indonesia is seeking a detail-oriented professional to manage export-import and sales administration tasks. You will coordinate PO, orders, and delivery schedules with customers, and prepare essential documents such as quotations, invoices, and packing lists.

You will also handle customs administration, monitor inventories, and ensure accurate data entry into the IT Inventory system while coordinating with multiple internal departments and external authorities.

Qualifications

• Bachelor's Degree in any major, preferably in Administration, Management, Accounting, or related field.
• Minimum 2 years of experience in Export-Import, Sales Administration, or Customs Administration.
• Familiar with BC 4.1, BC 2.7, and BC 2.5 customs documents.
• Proficient in Microsoft Excel and English (written and spoken).

Responsibilities

• Communicate and coordinate with customers regarding PO, orders, and delivery schedules.
• Prepare quotations, invoices, packing lists, delivery notes, and other sales documents.
• Handle customs administration and related documents.
• Monitor PO balances, finished goods inventory, and raw material usage.
• Input production and administrative data into the IT Inventory system.
• Coordinate with Production, Warehouse, Laboratory, Customers, and Customs Authorities.

Skills

English proficiency

Communication

Attention to detail

Teamwork

Education

Bachelor's Degree (S1)

Tools

Microsoft Excel

Job description

Communicate and coordinate with customers regarding Purchase Orders (PO), orders, and delivery schedules.

Prepare quotations, invoices, packing lists, delivery notes, and other sales-related documents.

Handle customs administration, particularly BC 4.1, BC 2.7, and BC 2.5 documents.

Monitor PO balances, Finished Goods inventory, and raw material usage.

Prepare delivery reports, customs document recapitulations, and monthly reports.

Manage filing and archiving of all sales and customs-related documents.

Input production and administrative data into the IT Inventory system.

Coordinate with Production, Warehouse, Laboratory, Customers, and Customs Authorities regarding operational activities.

Requirements

Bachelor's Degree (S1) in any major, preferably in Administration, Management, Accounting, or a related field.

Minimum 2 years of experience in Export-Import, Sales Administration, or Customs Administration.

Familiar with customs documentation, particularly BC 4.1, BC 2.7, and BC 2.5.

Understand local sales administration and goods delivery processes.

Proficient in Microsoft Office, particularly Microsoft Excel.

Good command of English, both written and spoken (mandatory).

Good communication and coordination skills.

Detail-oriented, disciplined, responsible, and able to work under deadlines.

Able to work independently and as part of a team.

Experience working in a manufacturing company or Bonded Zone (Kawasan Berikat) is an advantage.