Executive Secretary to Chief Executive Officer

Samala Group; Jakarta Utara; In loco; IDR 167.400.000 - 256.680.000; Tempo pieno

Descrizione del lavoro

Samala Group in Jakarta is seeking an experienced Executive Secretary to provide comprehensive administrative and secretarial support to the CEO. You will manage correspondence, organize meetings, and handle confidential documents with a high level of professionalism.

The role requires a Bachelor’s degree, C-Level secretarial experience, excellent communication, strong time management, and a presentable, organized approach to meet tight deadlines.

Competenze

• Bachelor's degree or higher in Communication or Secretary academy.
• Experience secretarial work for C-Level executives.
• Highly communicative, responsive, and available.
• Organized with attention to detail and deadline-driven.
• Presentable appearance and professional behavior.
• Proficient in Microsoft Office and Google Drive tools.

Mansioni

• Prepare and manage correspondence, reports, and admin works for CEO.
• Organize meetings, conferences, travel arrangements, and secretarial tasks for CEO.
• Provide personal admin assistance to CEO including handling information.
• Maintain executive's agenda and coordinate appointments and board meetings.
• Prepare materials and minutes of meetings (MoM).
• Handle confidential documents securely.
• Create executive presentation slides.
• Maintain office filing system.
• Assist with CEO personal needs when required.

Conoscenze

Communication

Time management

Professional appearance

Detail oriented

Secretarial support for C-Level

Formazione

Bachelor's degree or higher in Communication or Secretary academy

Strumenti

Microsoft Office

Google Drive/Docs/Sheets

Descrizione del lavoro

Executive Secretary to Chief Executive Officer

About Samala Group
Samala Group is a fast-moving holding and investment company with founders that have experience in managing billion-dollar funds and investments. Current companies under portfolio are Elitery.tbk (ELIT), Mitra Investindo.tbk (MITI), Mutuagung Lestari.tbk ($MUTU), Bobobox, Bloomindo Bumi Energi, Bavana, Rumah Siap Kerja, and Muslimverse. Our office is located near Sudirman and Blok M area.

About the role
We are seeking a highly driven, presentable, and detail-oriented Executive Assistant to provide comprehensive administrative and secretarial support to our CEO. Candidates must pay close attention to detail, possess strong time management skills, and operate with a strong sense of accountability to meet tight deadlines.

Key responsibilities

Prepare and manage correspondence, reports, and other administrative works for CEO

Organize and coordinate meetings, conferences, travel arrangements and other secretarial works for CEO

Provide personal administrative assistance to support CEO through conducting and organizing administrative duties & activities, including receive and handle information from related departments

Maintain executive's agenda and assist in planning appointments, board meetings, etc.

Prepare and set up meeting material and report in minutes of meeting (MoM)

Handle confidential documents to ensure they remain secure

Make presentation slides for the executive/presentation

Devise and maintain office filing system

Handle CEO's personal needs when required

Requirements

Bachelor's degree or higher in Communication or Secretary academy

Experienced in secretarial work specifically for C-Level

Highly communicative, responsive, and immediately available

Understand how to work in organized way

Presentable looking and behavior

Responsibility towards result

Attention to detail and quality of work

Able to meet deadlines

Posses a good time management skill

Computer literate and able to operate Microsoft Office and Google Drive, Docs, Slides, Sheets is a must