Bilingual Secretary & Admin Coordinator

Talent Search Recruitment - Indonesia; Gunung Putri; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

Talent Search Recruitment - Indonesia is seeking a highly organized Secretary to join our Bogor office. The role requires excellent English communication, meticulous administrative support, and reliable coordination to ensure smooth daily operations.

You will handle calls, schedules, travel arrangements, document preparation, and database updates while supporting the recruitment process. A high school diploma and 2–4 years of relevant experience are expected, with proficiency in MS Office.

Qualifications

• High school diploma or equivalent; certification in office management is a plus.
• 2–4 years of experience as a Secretary or in a similar role.
• Fluent in English, written and verbal.
• Proficient in MS Office and other office management software.

Responsibilities

• Answer and direct phone calls
• Manage and maintain schedules and calendars
• Arrange and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute correspondence, memos, and reports
• Maintain and update client and candidate databases
• Assist with the recruitment process, including posting job ads and scheduling interviews
• Handle confidential and sensitive information with discretion
• Perform general office tasks, such as filing, photocopying, and ordering supplies
• Act as a point of contact for clients and candidates, providing excellent customer service
• Collaborate with team members to ensure efficient and effective operations

Skills

Fluent English

Communication

Organizational skills

Time management

Multitasking

Discretion

Attention to detail

Team player

Education

High school diploma

Office management certification

Tools

MS Office

Job description

Talent Search Recruitment - Indonesia is seeking a highly organized Secretary to join our Bogor office. The role requires excellent English communication, meticulous administrative support, and reliable coordination to ensure smooth daily operations.

You will handle calls, schedules, travel arrangements, document preparation, and database updates while supporting the recruitment process. A high school diploma and 2–4 years of relevant experience are expected, with proficiency in MS Office.