Executive Personal Assistance

MateCareer; Tangerang; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Game Consign in Tangerang, Banten, Indonesia seeks an Executive Personal Assistant to provide high-level administrative support to the leadership team. The role emphasizes meticulous organization, proactive communication, and confidential handling of information to keep executives running smoothly.

You will manage calendars, coordinate meetings, prepare documents, and arrange travel while aligning with multiple business units.

Qualifications

• Bachelor's degree in any field.
• Minimum 1 year of experience in a similar role.
• Strong communication, organization, follow-up, and problem-solving skills.
• Able to manage multiple priorities, be proactive, detail-oriented, and work independently.
• Proficient in Google Workspace, Microsoft Office, and AI tools such as ChatGPT.
• Willing to work flexibly when required.

Responsibilities

• Document instructions, decisions, and directions, then track each task until completion.
• Manage priorities, commitments, deadlines, calendar, meetings, and schedule.
• Proactively follow up with teams to ensure nothing is overlooked.
• Prepare meeting minutes, action plans, task lists, reports, presentations, and documents.
• Coordinate operational needs across multiple business units.
• Conduct research, compare vendors, and prepare recommendations.
• Organize important documents and company administration.
• Arrange business trips, reservations, and other administrative needs.
• Handle ad-hoc assignments and special projects.

Skills

Communication

Organization

Follow-up

Problem-solving

Multitasking

Confidentiality

Ownership

Independent working

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

ChatGPT

Job description

Job opportunity for Executive Personal Assistance at Game Consign in KAB. TANGERANG, BANTEN, Indonesia.

Qualifications

• Male, 22–35 years old.
• Bachelor’s degree in any field.
• Minimum 1 year of experience in a similar role.
• Strong communication, organization, follow-up, and problem-solving skills.
• Confident in reminding and following up with teams until tasks are completed.
• Detail-oriented, proactive, resourceful, and able to work independently.
• Able to manage multiple priorities effectively.
• Strong sense of ownership, accountability, and confidentiality.
• Proficient in Google Workspace, Microsoft Office, and AI tools such as ChatGPT.
• Willing to work flexibly when required.

Responsibilities

• Document every instruction, decision, and direction, then track each task until completion.
• Manage my priorities, commitments, deadlines, calendar, meetings, and schedule.
• Proactively follow up with teams to ensure nothing is overlooked.
• Prepare meeting minutes, action plans, task lists, reports, presentations, and documents.
• Coordinate operational needs across multiple business units.
• Conduct research, compare vendors, and prepare recommendations.
• Organize important documents and company administration.
• Arrange business trips, reservations, and other administrative needs.
• Handle ad-hoc assignments and special projects.

Plus Points

• Strong presentation skills.
• Basic photography, videography, or design skills.