EXECUTIVE PERSONAL ASSISTANT

MateCareer; Jakarta Barat; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

PT JESFINDO MITRA PRATAMA in Kota Administrasi Jakarta Barat, DKI Jakarta, Indonesia, seeks an Executive Personal Assistant to manage the Director's calendar, prepare materials, coordinate with partners, and handle travel logistics. The role also covers personal support and content creation for corporate and personal channels.

Responsibilities include researching trends, creating presentations, and staying updated with AI tools to improve productivity and content quality.

Qualifications

• Experience providing executive support for directors.
• Strong organizational and time-management skills.
• Ability to design and prepare presentations using Canva or similar tools.

Responsibilities

• Manage the Director's calendar, appointments, and deadlines.
• Prepare meeting materials, presentations, and business documents.
• Coordinate with clients, vendors, banks, schools, and partners.
• Conduct online research and prepare concise summaries.
• Arrange domestic and international business travel and itineraries.
• Track projects and action items to ensure timely completion.
• Assist with personal schedules and family matters as needed.
• Create and manage social media content and marketing materials.

Skills

Calendar management

Travel planning

Meeting materials preparation

Client/vendor coordination

Content creation

Canva

Social media content

Research

Multitasking

Tools

Canva

Job description

Job opportunity for EXECUTIVE PERSONAL ASSISTANT at PT JESFINDO MITRA PRATAMA in KOTA ADM. JAKARTA BARAT, DKI JAKARTA, Indonesia.

Kualifikasi:

Scope of Work

Executive & Business Support

• Manage the Director's calendar, appointments, and important deadlines.
• Prepare meeting materials, presentations, and business documents.
• Coordinate with clients, vendors, banks, schools, and business partners.
• Conduct online research and prepare concise summaries.
• Arrange domestic and international business travel, including flights, accommodation, transportation, and itineraries.
• Track projects, follow-ups, and action items to ensure timely completion.

Personal & Family Support

• Assist in managing the Director's personal and family schedules.
• Coordinate appointments, reservations, and administrative matters.
• Assist with family travel planning and logistics.
• Keep track of important reminders and ongoing tasks.

Content & Creative Support

• Design presentations, proposals, and marketing materials using Canva or similar tools.
• Assist in creating and managing both corporate and personal social media content.
• Edit basic photos, videos, and social media posts.
• Stay up to date with the latest technology, AI tools, and digital trends to improve productivity and content quality.