Executive Assistant to GM - Scheduling, Travel & Admin

Anantara Hotels & Resorts; Kecamatan Ubud; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Anantara Ubud Bali Resort in Bali seeks an Executive Assistant to support the General Manager with daily scheduling, travel, and communications. You will handle meetings, prepare agendas, take minutes, and ensure confidential handling of documents.

Role requires professional communication, coordination with internal departments and external partners, and timely follow-up on tasks. Located onsite in Ubud, this position offers exposure to luxury hospitality operations at a premier resort.

Qualifications

• Manage the General Manager’s daily schedule, appointments, and meetings.
• Prepare meeting agendas, minutes of meetings, reports, and correspondence.
• Handle incoming calls, emails, and other communications professionally.
• Coordinate meetings, appointments, and business arrangements with internal departments and external parties.
• Maintain proper filing and confidentiality of documents and information.
• Follow up on instructions and pending matters assigned by the General Manager.
• Assist with travel arrangements, hotel reservations, and other administrative requirements.
• Coordinate with department heads to ensure timely submission of reports and completion of assigned tasks.
• Perform other duties as assigned by the General Manager.

Skills

Calendar management

Communication

Travel arrangements

General administration

Job description

Anantara Ubud Bali Resort in Bali seeks an Executive Assistant to support the General Manager with daily scheduling, travel, and communications. You will handle meetings, prepare agendas, take minutes, and ensure confidential handling of documents.

Role requires professional communication, coordination with internal departments and external partners, and timely follow-up on tasks. Located onsite in Ubud, this position offers exposure to luxury hospitality operations at a premier resort.