Executive Personal Assistant — Events & Reservations Director

Finns Bali; Provinsi Bali; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

FINNS Bali is seeking a proactive Personal Assistant to the Event and Reservation Director to manage complex calendars, coordinate travel, and prepare presentations. You will be the primary contact for internal and external stakeholders and ensure discreet handling of confidential information.

The role supports planning and execution of events, liaises with departments to ensure smooth operations, and handles administrative tasks with accuracy and professionalism.

Responsibilities

• Manage the director's calendar including meetings, appointments, and travel.
• Screen calls and emails; act as primary contact for internal and external stakeholders.
• Prepare correspondence, presentations, and reports with professionalism.
• Organize electronic and physical files for easy access.
• Coordinate meetings: agendas, minutes, action items follow-up.
• Assist in planning and execution of events and initiatives.
• Handle confidential information with discretion.
• Process expense reports and manage administrative budgets.
• Liaise with departments to ensure smooth operations.
• Anticipate needs and take proactive initiative.
• Manage personal tasks for the Director, maintaining confidentiality.
• Perform other admin and operational duties as assigned.

Skills

Calendar management

Stakeholder management

Travel coordination

Communication

Document preparation

Discretion

Job description

FINNS Bali is seeking a proactive Personal Assistant to the Event and Reservation Director to manage complex calendars, coordinate travel, and prepare presentations. You will be the primary contact for internal and external stakeholders and ensure discreet handling of confidential information.

The role supports planning and execution of events, liaises with departments to ensure smooth operations, and handles administrative tasks with accuracy and professionalism.