Executive Office Assistant to President & Director

Fresenius Medical Care; Jakarta Pusat; On-site; IDR 300,000,000 - 600,000,000; Full time

Job summary

Fresenius Medical Care in Indonesia seeks an experienced Executive Assistant to the Country Manager & President Director Office. The role focuses on maximizing executive productivity, managing complex calendars, travel, and communications, and driving cross-functional initiatives across the organization.

You will draft high-impact materials, coordinate with stakeholders, and ensure confidential handling of sensitive information to support strategic priorities and governance across the business.

Qualifications

• 5–8 years supporting C-suite executives in multinational organizations.
• Expert in complex diary and inbox management, multi-zone travel, and expense reporting.
• Proven ability to drive cross-functional projects and streamline workflows.
• Track action logs, ensure accountability, and coordinate with internal and external partners.
• Fluent in Bahasa Indonesia and English for C-level correspondence.

Responsibilities

• Provide executive support to the Managing Director with diary, travel, and inbox management.
• Prepare reports, proposals, and board-level communications with high attention to detail.
• Serve as primary contact for internal and external stakeholders with timely follow-ups.
• Manage confidential documentation and support business processes.
• Draft communications on behalf of the Indonesia Country Manager.
• Arrange international travel and itineraries; manage expense coordination.
• Create agendas and PowerPoint packs for weekly, monthly, and quarterly meetings.
• Coordinate and oversee commercial admin tasks delegated to vendors.

Skills

Executive diary management

Multi-zone travel coordination

Expense reporting

High-impact PowerPoint

Cross-functional collaboration

Confidentiality & discretion

Executive presence

Tools

PowerPoint

Job description

Fresenius Medical Care in Indonesia seeks an experienced Executive Assistant to the Country Manager & President Director Office. The role focuses on maximizing executive productivity, managing complex calendars, travel, and communications, and driving cross-functional initiatives across the organization.

You will draft high-impact materials, coordinate with stakeholders, and ensure confidential handling of sensitive information to support strategic priorities and governance across the business.