Executive, Commercial (Invoicing)

PACC Offshore Services Holdings Limited; Indonesia; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

PaxOcean is seeking a Commercial Executive - Invoicing to manage end-to-end tendering, from RFQ intake to contract award, coordinating with legal and project teams to ensure accurate cost estimation and timely invoicing.

The role requires 2–3 years in shipyard or fabrication yard, strong English, and experience with SAP cost control and cost estimation methodologies.

Qualifications

• Diploma Degree / Engineering Degree in Marine Engineering or Naval Architecture.
• 2–3 years experience in Shipyard or Fabrication Yard.

Responsibilities

• Oversee end-to-end tendering: from RFQ receipt to pre-award and contract award.
• Coordinate with legal teams to vet drafts and secure management signatures.
• Follow up on purchase orders and hand over tender docs to Billing/Invoices teams.
• Lead handover meetings with Project Manager, billing, engineering, planning, procurement and QA/QC.
• Prepare and estimate project costs, bidding quotations, and participate in bidding.

Skills

Technical knowledge

Review drawings

Contract review

Cost estimation

SAP cost control

Quantity surveying

Professional English

Education

Diploma/Engineering in Marine Engineering or Naval Architecture

Tools

None

Job description

Business/Function: PaxOcean

Job Summary

The Commercial Executive - Invoicingis responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award until contract award

Key Responsibilities

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Calculate and estimate project costs, prepare bidding quotations, and participate in the bidding process.
• Source contractors and specialists required for the project; arrange and manage tendering processes. Prepare bid comparisons and submit evaluation reports to the Commercial Manager for approval.
• Act as the billing officer by capturing and recording all works executed throughout the project duration.
• Prepare additional quotations for variation and additional works as required.
• Perform cost control activities to ensure efficient expenditure on labor and materials under the supervision of the Commercial Manager.
• Prepare draft invoices based on work completion reports agreed upon by the Superintendent, and conduct final checks against approved project costs prior to submission.
• Prepare complete settlement proposals with multiple settlement scenarios and obtain management approval before invoice settlement.
• Assist the Commercial Manager in negotiating and settling draft invoices with the Superintendent. Prepare the Memorandum of Agreement (MOA) and submit the final invoice to the client.
• Assess subcontractors’ invoices and carry out settlements in accordance with approved budgets and contractual terms.

#LI-RT1

Key Requirements

Required Education & Qualifications

Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture

With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review
• Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
• Expertise on SAP for Cost control for budget monitoring
• Expertise on Quantity Surveying for re-measurement and claim management
• Professional English language, speaking and writing

Education

Diploma in Marine Engineering or Naval Architect