Executive, Commercial (Estimation)

PACC Offshore Services Holdings Limited; Indonesia; On-site; IDR 1,800,000,000 - 3,000,000,000; Full time

Job summary

PaxOcean seeks a Commercial Executive - Estimation to manage end-to-end tendering from RFQ reception to pre-award. You will coordinate with Project, Engineering, Planning, Production, QA/QC, Procurement, and HSE to prepare technical and commercial proposals.

Responsibilities include cost estimation, cash flow projections, executive summaries for approvals, and collaboration with Legal on draft contracts. 2–3 years in shipyard/fabrication is preferred.

Qualifications

• Diploma or engineering degree in Marine Engineering or Naval Architecture.
• 2–3 years of experience in shipyard or fabrication yard.
• Professional English language, speaking and writing.

Responsibilities

• Receive RFQs from clients and review them for technical and commercial proposals.
• Coordinate with departments to brief project scope and gather required documents.
• Develop cost estimates for materials, labor, subcontractors and other costs.
• Prepare and submit Technical and Commercial Proposals and assist with contract reviews.

Skills

Technical knowledge

Drawings review

Contract review

Cost estimation

SAP cost control

Quantity surveying

English proficiency

Education

Diploma

Bachelor's in Marine Engineering or Naval Architecture

Tools

SAP

Job description

Business/Function: PaxOcean

Job Summary

The Commercial Executive - Estimationis responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award.

Key Responsibilities

Pre-Awarded

• Receive RFQs from clients.
• Review RFQs and prepare a high-level summary for the development of Technical and Commercial Proposals.
• Conduct coordination meetings with relevant departments (Project, Engineering, Planning, Production, QA/QC, Procurement, and HSE) to brief the project scope and identify required documents in accordance with ITT/ITB requirements.
• Raise technical clarifications to clients in cases of ambiguity, misunderstanding, or where additional technical details are required based on the RFQ.
• Perform sanction and compliance checks on the company and vessel.
• Develop cost estimates for materials, labor, subcontractors, and other cost components in accordance with project specifications.
• Review preliminary schedules and manpower loading prepared by the Planner to support cost estimation.
• Prepare estimated cash flow projections to support the establishment of payment milestones and terms.
• Prepare executive summary presentation decks for Management and Board of Directors (BOD) approval.
• Coordinate and gather technical data and inputs from Production, Planning, and other relevant departments for the Technical Proposal.
• Prepare and submit Technical and Commercial Proposals.
• Coordinate with Legal to review and follow up on draft contracts.
• Follow up closely with clients and obtain feedback on submitted proposals.

Awarded

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Filling and documentation tender document
• Assist Billing officer / invoicing team for cost planning on SAP

Key Requirements

Required Education & Qualifications

• Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture
• With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

• Skills :
• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review
• Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
• Expertise on SAP for Cost control for budget monitoring
• Expertise on Quantity Surveying for re-measurement and claim management
• Professional English language, speaking and writing

Education

Diploma

Bachelors in Marine Engineering or Naval Architect