Executive, Commercial (Ship Conversion & Special Project)

PaxOcean; Batam; On-site; IDR 133,920,000 - 189,720,000; Full time

Job summary

PaxOcean is seeking a Commercial Executive focused on Ship Conversion & Special Projects in Batam. The role manages the full tendering cycle—from RFQs through contract award—while coordinating with Project, Engineering, Planning, Production, QA/QC, Procurement and HSE teams.

Responsibilities include preparing technical and commercial proposals, clarifying specifications, and aligning with legal on drafts. The position also involves cost planning, cashflow estimates, and post-award activities to

Qualifications

• Diploma or Engineering degree in Marine Engineering or Naval Architecture.
• 2–3 years of experience in a Shipyard or Fabrication Yard.
• Knowledge of contract review and basic engineering practices.

Responsibilities

• Manage end-to-end tendering process from RFQ to award and closing.
• Coordinate with Project, Engineering, Planning, Production, QA/QC, Procurement and HSE for proposals.
• Prepare technical and commercial proposals and review drafts with legal and client feedback.
• Monitor contract handover and invoicing processes with Billing/Ops teams.
• Support cost planning and budgeting using SAP and project cost control.

Skills

Technical knowledge

Reviewing drawings

Contract review

Education

Diploma/Engineering in Marine Engineering or Naval Architecture

Bachelor's degree

Job description

Job Summary

The Commercial Executive - Ship Conversion & Special Project is responsible for managing the end-to-end tendering process—from receiving client RFQs (Request for Quotations), Pre awarded, contract awarded, and Closing project

Job Summary

The Commercial Executive - Ship Conversion & Special Project is responsible for managing the end-to-end tendering process—from receiving client RFQs (Request for Quotations), Pre awarded, contract awarded, and Closing project

Key Responsibilities

The Commercial Executive - Ship Conversion & Special Project is responsible for managing the end-to-end tendering process—from receiving client RFQs (Request for Quotations), Pre awarded, contract awarded, and Closing project

Pre-Awarded

• Receiving RFQ from client
• Review RFQ and prepare high level summary for preparation of Technical Proposal and Commercial Proposal
• Gathering meeting with other department Project Department, Engineering, Planning, Production, QA/QC, Procurement and HSE for brief on high level project summary and required document to submit on technical proposal as required on ITT / ITB
• Raise Technical Clarification to client if have some misunderstanding or need more details technical specification based on RFQ received
• Sanction checks on company and vessel
• Build up cost for Material, Labors, subcontractor, and other cost factors based on required on Specification
• Review preliminary schedule and manpower loading from planner for reference to build up cost
• Prepare estimate cashflow for reference to set up payment milestone / payment terms
• Preparation of executive summary deck presentation for Management & BOD Approval
• Gathering data from Production, Planner and other department for technical proposal
• Submission Technical & commercial proposal
• Following up on draft contract, together with legal to review draft contract
• Following up closely with clients and request feedback on our submission

Awarded

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Filling and documentation tender document
• Assist Billing officer / invoicing team for cost planning on SAP

Project On Going

• Receiving Handover document from Estimator and follow handover meeting with teams
• Cost planning on SAP and set up WBS as per WBS booklet for reference to allocate cost
• Review payment milestone and issue invoice according payment milestone after contract signed and following up payment accordingly based on contract
• Prepare and info project team, Engineering and procurement team for preparation order long lead item material and bulk material for prefabrication upon receiving approval drawing
• Attend Kickoff meeting and daily VSCC meeting on board to update status on the project
• Review actual Progress of Completion of the project
• Preparation and issue VOR (Variance Order) based on AWR, remeasurement item, design change and update info from Project manager / trade, including updated cost impact and delivery time for overall project
• Submission of VOR and follow up with Client for VOR status of approval
• Preparation and submission VO for EOT and acceleration if required
• Weekly review on actual cost captured and forecast cost for material, yard labors, subcontractor and other direct , maintain cost planning on system as per estimator costing and update if required
• Preparation weekly / biweekly budgetary update to client inclusive remeasurement item and approval VOR
• Review and monitor P&L and maintain as per initial CM percentage
• Preparation and submission Final draft invoice inclusive settlement of final project amount before vessel handover
• Once settlement done, prepare MOA and following up with Invoice

Key Requirements

Required Education & Qualifications

Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture

With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

Skills :

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review

Education

Bachelors

Diploma in Marine Engineering or Naval Architect