Executive, Commercial (Invoicing)

PaxOcean; Batam; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

PaxOcean in Batam is seeking a Commercial Executive - Invoicing to manage the end-to-end tendering process from RFQs through pre-award to contract award.

The role involves coordinating with legal teams, preparing cost estimates, and ensuring invoices align with project costs. Strong SAP, contract review, and English communication skills are required.

Qualifications

• Diploma degree or engineering degree in marine engineering or naval architecture.
• 2–3 years of experience in shipyard or fabrication yard.
• Strong knowledge of SAP for cost control.
• Experience in contract review and cost estimation.
• Professional English language skills (speaking and writing).

Responsibilities

• Monitor draft contracts and coordinate legal vetting between Owners' legal team and Yard Legal.
• Review final draft contracts for management signature.
• Prepare and hand over tender documents, contract and PO to invoicing teams.
• Conduct handover meetings with project teams to align on orders and long lead items.
• Calculate project costs, prepare bidding quotations, and participate in bidding processes.

Skills

Engineering basics

Read drawings

Contract review

Cost estimation

SAP cost control

Quantity surveying

Professional English

Education

Diploma in Marine Engineering or Naval Architect

Bachelor's degree

Tools

SAP

Job description

Job Summary

The Commercial Executive - Invoicing is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award until contract award

Job Summary

The Commercial Executive - Invoicing is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award until contract award

Key Responsibilities

Awarded

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Calculate and estimate project costs, prepare bidding quotations, and participate in the bidding process.
• Source contractors and specialists required for the project; arrange and manage tendering processes. Prepare bid comparisons and submit evaluation reports to the Commercial Manager for approval.
• Act as the billing officer by capturing and recording all works executed throughout the project duration.
• Prepare additional quotations for variation and additional works as required.
• Perform cost control activities to ensure efficient expenditure on labor and materials under the supervision of the Commercial Manager.
• Prepare draft invoices based on work completion reports agreed upon by the Superintendent, and conduct final checks against approved project costs prior to submission.
• Prepare complete settlement proposals with multiple settlement scenarios and obtain management approval before invoice settlement.
• Assist the Commercial Manager in negotiating and settling draft invoices with the Superintendent. Prepare the Memorandum of Agreement (MOA) and submit the final invoice to the client.
• Assess subcontractors’ invoices and carry out settlements in accordance with approved budgets and contractual terms.

Key Requirements

Required Education & Qualifications

Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture

With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

Skills :

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review
• Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
• Expertise on SAP for Cost control for budget monitoring
• Expertise on Quantity Surveying for re-measurement and claim management
• Professional English language, speaking and writing

Education

• Bachelors
• Diploma in Marine Engineering or Naval Architect