Executive, Commercial (Ship Conversion & Special Project)

PACC Offshore Services Holdings Limited; Indonesia; On-site; IDR 200,880,000 - 312,480,000; Full time

Job summary

PaxOcean in Batam, Indonesia, seeks an Executive, Commercial for Ship Conversion & Special Projects. You will manage end-to-end tendering—from RFQs to contract closure—coordinating with Project, Engineering, Planning, Production, QA/QC, Procurement and HSE to submit technical and commercial proposals.

The role requires reviewing drafts, building cost estimates, and aligning with legal for contract vetting, while supporting handover to Billing and Invoicing teams as needed.

Qualifications

• Technical knowledge on basic engineering.
• Able to review technical drawing and schedule.
• Have knowledge on Contract review.

Responsibilities

• Receive RFQ from client and prepare high level summaries for proposals.
• Coordinate with Project, Engineering, Planning, Production, QA/QC, Procurement and HSE for ITT/ITB submissions.
• Raise technical clarifications to clients based on RFQ requirements.
• Review draft contracts and coordinate with legal for vetting.

Skills

Technical knowledge

Review technical drawings

Contract review

Education

Diploma / Engineering Degree (Marine Engineering/Naval Architecture)

Bachelor Diploma in Marine Engineering/Naval Architect

Job description

Executive, Commercial (Ship Conversion & Special Project) Job Description Job Alerts Link Executive, Commercial (Ship Conversion & Special Project) Posting Start Date: 08/06/2026 Country/Region: Indonesia Work Location: Batam PT. Dok Warisan Pertama Business/Function: PaxOcean Req ID: 411

Job Summary

The Commercial Executive - Ship Conversion & Special Projectis responsible for managing the end-to-end tendering process—from receiving client RFQs (Request for Quotations), Pre awarded, contract awarded, and Closing project

Key Responsibilities

Pre-Awarded

• Receiving RFQ from client
• Review RFQ and prepare high level summary for preparation of Technical Proposal and Commercial Proposal
• Gathering meeting with other department Project Department, Engineering, Planning, Production, QA/QC, Procurement and HSE for brief on high level project summary and required document to submit on technical proposal as required on ITT / ITB
• Raise Technical Clarification to client if have some misunderstanding or need more details technical specification based on RFQ received
• Sanction checks on company and vessel
• Build up cost for Material, Labors, subcontractor, and other cost factors based on required on Specification
• Review preliminary schedule and manpower loading from planner for reference to build up cost
• Prepare estimate cashflow for reference to set up payment milestone / payment terms
• Preparation of executive summary deck presentation for Management & BOD Approval
• Gathering data from Production, Planner and other department for technical proposal
• Submission Technical & commercial proposal
• Following up on draft contract, together with legal to review draft contract
• Following up closely with clients and request feedback on our submission

Awarded

• Monitor on draft contract and gather legal vetting between Owners legal team & Yard Legal
• Review final draft contract for management signature
• Following up on PO
• Handover Tender document, contract & PO to Billing Officer / Invoicing Team
• Conduct Handover meeting with Project manager, billing officer , Production, Engineering , Planning , Procurement and QA/QC team (information of project and Preparation for order Long lead item / bulk material) as state on quotation
• Filling and documentation tender document
• Assist Billing officer / invoicing team for cost planning on SAP

Project On Going

• Receiving Handover document from Estimator and follow handover meeting with teams
• Cost planning on SAP and set up WBS as per WBS booklet for reference to allocate cost
• Review payment milestone and issue invoice according payment milestone after contract signed and following up payment accordingly based on contract
• Prepare and info project team, Engineering and procurement team for preparation order long lead item material and bulk material for prefabrication upon receiving approval drawing
• Attend Kickoff meeting and daily VSCC meeting on board to update status on the project
• Review actual Progress of Completion of the project
• Preparation and issue VOR (Variance Order) based on AWR, remeasurement item, design change and update info from Project manager / trade, including updated cost impact and delivery time for overall project
• Submission of VOR and follow up with Client for VOR status of approval
• Preparation and submission VO for EOT and acceleration if required
• Weekly review on actual cost captured and forecast cost for material, yard labors, subcontractor and other direct , maintain cost planning on system as per estimator costing and update if required
• Preparation weekly / biweekly budgetary update to client inclusive remeasurement item and approval VOR
• Review and monitor P&L and maintain as per initial CM percentage
• Preparation and submission Final draft invoice inclusive settlement of final project amount before vessel handover
• Once settlement done, prepare MOA and following up with Invoice

Key Requirements

Required Education & Qualifications

• Education: Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture
• With 2 / 3 years Experiences in Shipyard / Fabrication Yard

Skills & Competencies

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review

Education

Bachelors Diploma in Marine Engineering or Naval Architect