Executive Assistant to Senior Leaders - On-Site in Medan

Universitas Sumatera Utara; Kota Medan ᯔᯩᯑᯉ᯲; In loco; IDR 72.000.000 - 120.000.000; Tempo pieno

Descrizione del lavoro

Universitas Sumatera Utara in Medan seeks a diligent Executive Assistant to provide comprehensive administrative support to senior leadership on-site. You will manage calendars, coordinate meetings and travel, prepare presentations and reports, and maintain meticulous records to ensure efficient operations.

Ideal candidates bring strong communication skills, confidentiality, and a proven ability to organize, prioritize, and work collaboratively in a fast-paced academic environment at USU.

Competenze

• Experience in executive and administrative support, including calendar and document handling.
• Ability to prepare reports, presentations, and confidential materials for senior leadership.
• Experience with expense reports, tracking, reconciliation and budgeting support.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with office productivity software (word processing, spreadsheets, presentations).
• Bachelor's or diploma in Administration, Management, Communications, or related field preferred.
• Ability to maintain confidentiality and work independently in an academic environment.

Mansioni

• Manage calendars, schedule meetings, and coordinate travel and events.
• Prepare presentations and reports; maintain organized records and filing systems.
• Draft official communications and support stakeholder coordination.
• Assist with expense tracking, reporting, and basic budgeting support.
• Support special projects and streamline administrative processes to improve productivity.
• Handle correspondence with internal and external parties with professionalism.

Conoscenze

Calendar management

Meeting coordination

Document handling

Communication skills

Organizational skills

Time management

Office productivity software

Formazione

Bachelor's or Diploma in Administration/Management/Communications

Descrizione del lavoro

Universitas Sumatera Utara in Medan seeks a diligent Executive Assistant to provide comprehensive administrative support to senior leadership on-site. You will manage calendars, coordinate meetings and travel, prepare presentations and reports, and maintain meticulous records to ensure efficient operations.

Ideal candidates bring strong communication skills, confidentiality, and a proven ability to organize, prioritize, and work collaboratively in a fast-paced academic environment at USU.