Executive Assistant to Chief Executive Officer

BIGNET; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

BIGNET in Jakarta, Indonesia seeks an Executive Secretary to the CEO to provide dedicated, confidential support in a strategic, high-trust role. The ideal candidate will closely collaborate with the CEO on business operations and executive administrative tasks.

The role requires a proactive, detail-oriented, and resourceful professional who can anticipate needs, manage multiple priorities, and work independently with minimal supervision, while handling sensitive information with discretion.

Qualifications

• Bachelor’s degree in any discipline; preferably in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant, preferably supporting C-level executives, owners, or founders.
• Strong organizational, time management, and multitasking skills with exceptional attention to detail.
• High level of integrity, professionalism, and ability to handle confidential information.
• Proficient in Microsoft Office Suite, Google Workspace, AI productivity tools, and other business management applications.
• Excellent verbal and written communication skills in English.
• Proficiency in Mandarin or any additional foreign language will be considered an advantage.
• Able to work in a fast-paced environment, prioritize competing demands, and maintain composure under pressure.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily priorities for optimal time management.
• Coordinate business and personal travel arrangements, including transportation, accommodation, itineraries, and related logistics.
• Screen and manage incoming communications, including emails, phone calls, and correspondence, drafting professional communications for the CEO.
• Prepare, review, organize, and maintain business documents, reports, presentations, and confidential records with high accuracy.
• Act as the primary liaison between the CEO and internal/external stakeholders, including board members, senior management, partners, investors, and government/corporate reps.
• Provide administrative and personal support to the CEO with discretion and professionalism.
• Anticipate the CEO's needs, prioritize tasks, and execute assignments independently with minimal supervision.
• Support special projects, executive meetings, and strategic initiatives as assigned.

Skills

Organizational skills

Time management

Multitasking

English communication

Discretion & confidentiality

Mandarin language (nice to have)

Education

Bachelor’s degree in Business Admin / related field

Tools

Microsoft Office Suite

Google Workspace

AI productivity tools

Job description

We are seeking a highly organized, proactive, and trustworthy Executive Secretary to CEO to provide dedicated support to our Chief Executive Officer. This is a strategic, high-trust position that requires close collaboration with the CEO in managing both business operations and executive-level administrative responsibilities, while also providing discreet support for personal matters when required.

The ideal candidate is detail-oriented, resourceful, and capable of maintaining the highest level of confidentiality. You should be able to anticipate needs, manage multiple priorities, and operate independently with minimal supervision.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily priorities to ensure optimal time management.
• Coordinate business and personal travel arrangements, including transportation, accommodation, itineraries, and related logistics.
• Screen and manage incoming communications, including emails, phone calls, and correspondence, while drafting professional communications on behalf of the CEO.
• Prepare, review, organize, and maintain business documents, reports, presentations, and confidential records with a high degree of accuracy.
• Act as the primary liaison between the CEO and internal stakeholders, including Board members, senior management, as well as external stakeholders such as business partners, investors, and government or corporate representatives.
• Provide administrative and personal support to the CEO with the highest level of discretion and professionalism.
• Anticipate the CEO's needs proactively, prioritize tasks effectively, and execute assignments independently with minimal supervision.
• Support special projects, executive meetings, and strategic initiatives as assigned by the CEO.

Qualifications

• Bachelor's degree in any discipline; preferably in Business Administration, Management, Communications, or a related field.
• Minimum 3–5 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant, preferably supporting C-level executives, business owners, or founders.
• Strong organizational, time management, and multitasking skills with exceptional attention to detail.
• High level of integrity, professionalism, and ability to handle confidential information.
• Proficient in Microsoft Office Suite, Google Workspace, AI productivity tools, and other business management applications.
• Excellent verbal and written communication skills in English.
• Proficiency in Mandarin or any additional foreign language will be considered an advantage.
• Able to work in a fast-paced environment, prioritize competing demands, and maintain composure under pressure.