Board & VIP Relations Executive Assistant

International Global Network; Indonesia; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

International Global Network is seeking an Executive Assistant to support the Board of Directors by managing schedules, meetings, travel, and day-to-day priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, fluent in English, and comfortable with Google Workspace.

The role requires a Bachelor's degree and at least 1 year of relevant experience. Strong communication and discretion are essential to excel in this position.

Qualifications

• Bachelor's degree required.
• Minimum 1 year of experience in Personal Assistant, Executive Assistant or related role.
• Strong English communication skills, both written and spoken.
• Highly organized, proactive and able to manage multiple tasks.
• Digital savvy and comfortable using Google Workspace and productivity tools.
• Comfortable working in a fast-paced environment and adapting to changing priorities.

Responsibilities

• Manage and organize the Board of Directors' schedules, meetings, business trips, and key events.
• Prepare reports, presentations, meeting materials, and briefing notes to support decision-making.
• Conduct research and prepare background information for meetings and engagements.
• Record meeting minutes and follow up on action items to ensure timely execution.
• Act as a liaison between the Board and internal teams, external partners and other stakeholders.
• Manage emails, messages and correspondence, prioritizing important matters when necessary.
• Coordinate travel arrangements, including itineraries, transportation, and accommodation.
• Welcome and assist VIP guests, diplomats, sponsors, delegates and international partners professionally.
• Handle confidential company and executive information with discretion.

Skills

Bachelor's degree

1 year experience

English proficiency

Organizational skills

Google Workspace

Education

Bachelor's degree

Tools

Google Workspace

Job description

International Global Network is seeking an Executive Assistant to support the Board of Directors by managing schedules, meetings, travel, and day-to-day priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, fluent in English, and comfortable with Google Workspace.

The role requires a Bachelor's degree and at least 1 year of relevant experience. Strong communication and discretion are essential to excel in this position.