Executive, Admin

Exeo Global Pte Ltd; Tangerang; Hybrid; IDR 133,920,000 - 200,880,000; Full time

Job summary

Exeo Global Pte Ltd is seeking a Project Coordinator to ensure telecom project milestones are met. You will monitor schedules, coordinate administrative tasks, and maintain proactive communication with MNOs and internal teams to prevent delays.

The role involves managing documents (BA On-Air, ATP, Walk Test), supporting travel administration, and escalating risks to project managers in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, Telecommunications, Management, or related field.
• A minimum of 2–3 years in project control, project administration, document control, or operator relations; telecom project experience preferred.
• Experience with Mobile Network Operators, telecom vendors, or rollout/implementation projects advantageous.
• Familiarity with BA On-Air, ATP, Walk Test, RPM, and approval workflows.

Responsibilities

• Monitor project schedules and remind PMs of deadlines.
• Manage RPM submissions and track approval status.
• Coordinate end-to-end business-trip process, travel admin, and expense settlement.
• Prepare, review, submit, and track BA On-Air and ATP documents.
• Follow up with MNOs to secure document approvals.
• Maintain project-control records and archives.
• Coordinate with engineers, PMs, and operators to finalize submissions.
• Support onboarding administration for new engineers.
• Escalate overdue approvals and schedule risks.

Skills

Project coordination

Documentation

Stakeholder management

MS Office

Communication

Education

Diploma or Bachelor's in Business Administration or Engineering

Job description

The Role

Support timely delivery of telecom projects by monitoring project schedules, coordinating administrative requirements, and maintaining active communication with Mobile Network Operators (MNOs).

This role ensures that key project documents and approvals are submitted, tracked, and completed on time. Work closely with Project Managers, engineers, internal support teams, and operators to identify potential delays early and follow up on outstanding actions.

Key Accountabilities

• Monitor project schedules and proactively remind Project Managers of upcoming deadlines, pending actions, and potential delays.
• Manage RPM report submissions and maintain a clear tracker of submission and approval status.
• Coordinate the end-to-end business-trip process, including request submission, approval follow-up, travel administration, and final expense/cost settlement.
• Prepare, review, submit, and track operator-required project documents, including BA On-Air and ATP documents.
• Follow up with MNO/operator representatives to secure approval of Walk Test documents and other outstanding project deliverables.
• Maintain accurate project-control records, approval trackers, reports, and document archives.
• Coordinate with engineers, Project Managers, and operators to ensure information and documents are complete before submission.
• Support light General Affairs activities, including onboarding administration for new engineers.
• Escalate overdue approvals, documentation gaps, and schedule risks to the relevant Project Manager or supervisor.

Skills & Experiences

• Diploma or Bachelor’s degree in Business Administration, Engineering, Telecommunications, Management, or a related field.
• Minimum 2-3 years of experience in project control, project administration, document control, or operator relations; telecom project experience is preferred.
• Experience working with Mobile Network Operators, telecom vendors, or rollout/implementation projects is an advantage.
• Familiarity with telecom project documentation, including BA On-Air, ATP, Walk Test, RPM, and approval workflows, is preferred.
• Strong administrative, documentation, and follow-up skills with good attention to detail.
• Able to manage multiple deadlines, maintain tracking reports, and proactively identify potential delays.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and email communication.
• Good communication and coordination skills when working with Project Managers, engineers, operators, and internal departments.
• Able to manage business-trip administration and expense-settlement documentation accurately.
• Organized, responsive, solution-oriented, and comfortable working in a fast-paced project environment.