Administrative Executive

dhost; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

dhost is seeking a skilled Legal and Contracts Administrator in Jakarta to support asset acquisitions through due diligence, draft and review sales purchase agreements and deeds, and manage contracts for new projects.

You will prepare approval papers, track contract status, maintain records for customers and vendors in building management, property developers, and Telco operators, and ensure wording is clear and accurate.

Qualifications

• 3 years of experience in the telecommunications (Telco) industry.
• Strong organisational and time management skills.
• Excellent written communication skills.
• Strong interpersonal skills and the ability to collaborate within a team.
• Detail-oriented with high accuracy and ability to work under pressure.
• Excellent verbal communication and negotiation skills.
• Able to remain composed in a fast-paced, high-pressure environment.

Responsibilities

• Assist in asset acquisition through legal due diligence and drafting/review of the sales purchase agreement and deed of sale and purchase.
• Assist in drafting and reviewing new, renewal, and novation of contracts to ensure clarity and avoid ambiguity.
• Assist in reviewing and managing contracts with customers for new and existing projects including building management, property developers, and Telco operators.
• Assist in drafting and managing contracts with vendors for new and existing projects including building management, property developers, and Telco operators.
• Prepare and circulate approval papers for signing of contracts and payment of legal services and building management services.
• Daily update in the system for building management contract new, renewal and novation status.
• Maintain records and filing of all customer and vendor contracts and agreements.

Skills

Organisational skills

Time management

Written communication

Interpersonal skills

Verbal communication

Negotiation

Detail-oriented

Ability to work under pressure

Job description

This role involves supporting the company in several key legal and administrative functions. Responsibilities include assisting with asset acquisition through legal due diligence and drafting or reviewing sales purchase agreements and deeds. The role also requires drafting, reviewing, and managing contracts related to new projects, renewals, and novations, ensuring clarity and accuracy in the contract language. Managing contracts with customers and vendors, including those related to building management, property developers, and telecommunications operators.

Key duties include preparing and circulating approval papers for contract signing and payment of legal and management services, updating the system with contract status, and maintaining records and filing of all customer and vendor contracts. Additionally, the role involves handling administrative and general matters associated with the legal function.d be able to budget their resources in order to meet the assigned quotas for their role.

Responsibilities

• Assist in asset acquisition by the company, including legal due diligence and drafting/review of the sales purchase agreement and deed of sale and purchase.
• Assist in drafting and reviewing new, renewal, and novation of contracts, make sure there is no repetition, error, or ambiguity in the wording.
• Assist in reviewing and managing contracts with customers for new and existing projects, including building management & property developers and Telco operators.
• Assist in drafting and managing contracts with vendors for new and existing projects, including building management & property developers and Telco operators.
• Prepare and circulate the approval papers for signing of the contracts, payment of the legal services and building management services.
• Daily update in the system for building management contract new, renewal and novation status.
• Manage the record-keeping and filing of the customer and vendor contracts and agreements.

Qualifications

• 3 years of experience in the telecommunications (Telco) industry.
• Strong organisational and time management skills, with the ability to manage multiple tasks and priorities effectively.
• Excellent written communication skills, with the ability to prepare clear and professional documentation.
• Strong interpersonal skills and the ability to collaborate effectively within a team environment.
• Detail-oriented with a high level of accuracy and the ability to work efficiently under pressure.
• Excellent verbal communication and negotiation skills.
• Able to remain composed and organised in a fast-paced, high-pressure work environment.