Executive, Admin

EXEO Global Pte Ltd; Jakarta Pusat; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

EXEO Global Pte Ltd in Jakarta is looking for a diligent Project Administration Assistant to support the Surge Project Manager in delivering telecommunications and infrastructure projects. You will handle project administration tasks, manage PO/SPK with subcontractors, and maintain key documentation to ensure accurate records and timely delivery.

Your responsibilities include tracking PO utilization, coordinating with the Project Manager, Project Controller, Billing Admin, and subcontractors,

Qualifications

• 2–4 years experience in project administration, preferably in telecommunications or infrastructure projects.
• Experience handling PO, SPK, invoice, BAST, and project documentation.
• Good knowledge of Excel / Google Sheets and document management.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Able to manage multiple tasks and work under tight deadlines.
• Experience working with subcontractors is an advantage.

Responsibilities

• Manage PO from EXEO and issue/track PO/SPK to subcontractors.
• Maintain project documentation, contracts, BAST, ATP, and supporting documents.
• Track PO utilization, subcontractor progress, and invoice status.
• Coordinate with Project Manager, Project Controller, Billing Admin, and subcontractors.
• Prepare and maintain project reports, trackers, and document archives.
• Support invoice submission and commercial closing.
• Ensure all project documents are complete, accurate, and properly filed.

Skills

Project administration

Documentation management

Coordination

Attention to detail

Communication

Multitasking

Tools

Excel

Google Sheets

Job description

The Role

Support the Surge Project Manager in managing project administration, PO/SPK, subcontractor documentation, progress records, and billing administration to ensure smooth project execution and commercial closure.

Key Accountabilities

• Manage PO from EXEO and issue/track PO/SPK to subcontractors.
• Maintain project documentation, contracts, BAST, ATP, and supporting documents.
• Track PO utilization, subcontractor progress, and invoice status.
• Coordinate with Project Manager, Project Controller, Billing Admin, and subcontractors.
• Prepare and maintain project reports, trackers, and document archives.
• Support invoice submission and commercial closing.
• Ensure all project documents are complete, accurate, and properly filed.

Skills & Experiences

• 2–4 years experience in project administration, preferably in telecommunications or infrastructure projects.
• Experience handling PO, SPK, invoice, BAST, and project documentation.
• Good knowledge of Excel / Google Sheets and document management.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Able to manage multiple tasks and work under tight deadlines.
• Experience working with subcontractors is an advantage.