Executive, Admin

EXEO Group; Jakarta Pusat; On-site; IDR 110,000,000 - 180,000,000; Full time

Job summary

EXEO Group is seeking a Surge Project Admin in Jakarta to support the Surge Project Manager in handling project administration, PO/SPK processing, subcontractor documentation, progress tracking, and billing tasks for smooth project execution and commercial closure.

The role requires 2–4 years of relevant experience, strong Excel/Sheets skills, and meticulous document control to ensure accuracy and timely reporting.

Qualifications

• 2–4 years experience in project administration, preferably in telecommunications or infrastructure projects.
• Experience handling PO, SPK, invoice, BAST, and project documentation.
• Good knowledge of Excel / Google Sheets and document management.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Able to manage multiple tasks and work under tight deadlines.
• Experience working with subcontractors is an advantage.

Responsibilities

• Manage PO from EXEO and issue/track PO/SPK to subcontractors.
• Maintain project documentation, contracts, BAST, ATP, and supporting documents.
• Track PO utilization, subcontractor progress, and invoice status.
• Coordinate with Project Manager, Project Controller, Billing Admin, and subcontractors.
• Prepare and maintain project reports, trackers, and document archives.
• Support invoice submission and commercial closing.
• Ensure all project documents are complete, accurate, and properly filed.

Skills

Project administration

PO/SPK management

Invoice & BAST

Docs management

Excel/Google Sheets

Detail-oriented

Coordination skills

Subcontractor coordination

Job description

The Role

Support the Surge Project Manager in managing project administration, PO/SPK, subcontractor documentation, progress records, and billing administration to ensure smooth project execution and commercial closure.

Key Accountabilities

• Manage PO from EXEO and issue/track PO/SPK to subcontractors.
• Maintain project documentation, contracts, BAST, ATP, and supporting documents.
• Track PO utilization, subcontractor progress, and invoice status.
• Coordinate with Project Manager, Project Controller, Billing Admin, and subcontractors.
• Prepare and maintain project reports, trackers, and document archives.
• Support invoice submission and commercial closing.
• Ensure all project documents are complete, accurate, and properly filed.

Skills & Experiences

• 2–4 years experience in project administration, preferably in telecommunications or infrastructure projects.
• Experience handling PO, SPK, invoice, BAST, and project documentation.
• Good knowledge of Excel / Google Sheets and document management.
• Strong attention to detail and organizational skills.
• Good communication and coordination skills.
• Able to manage multiple tasks and work under tight deadlines.
• Experience working with subcontractors is an advantage.