Events Coordinator

Alila Hotels; Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Alila Seminyak in Bali is seeking an Events Coordinator to deliver memorable event experiences for guests and clients. You will support the Event Manager and Sales Team, conduct site inspections with organizers, and ensure guest requirements are met through close collaboration with Sales and Operations.

You will manage Event Orders, monitor deposits and payments, coordinate with Banquet and other departments, and help develop new business opportunities while maintaining high standards of service

Qualifications

• Degree in Business, Marketing, Hospitality Management or similar.
• Minimum 2 years’ experience in an events department.
• Strong communication skills and interpersonal skills.
• High energy, enjoy working under pressure and with a great eye for detail.
• Detail oriented and focused.
• Fluent in Bahasa Indonesia and English.

Responsibilities

• Supports with Event Manager and Sales Team.
• Conducts site inspections and/or entertainment with the organiser as and when required, together with or in the absence of the Sales person.
• Works closely with the Sales and Operational Teams to ensure all guest requirements are met.
• Assists in ensuring all Event Orders are distributed to concerned departments in a timely manner.
• Assists in ensuring deposits/payments from Clients are received at the stipulated dates.
• Assists with the operational team and handle the entire Group first to make sure at the morning briefing, then from arrival, departure, review and cross-sell.
• Spends time in each function/ event to ensure that the function / event is managed well by the Banquet team and functions to the fullest expectation.
• Assists in reviewing all Event Function Orders to ensure all pre-arrangement are made prior to the arrival of the Event’s guests.
• Establishes and maintains strong relationships with the established clientele and constantly explores into new business opportunities.
• Ensures a high level of exposure for Hotel through direct sales solicitation via telephone, contracts and written communications as well as the procedure and outcome from the event planning actions.

Skills

Event coordination

Communication skills

Interpersonal skills

Detail orientation

Time management

Bahasa Indonesia

English

Education

Bachelor's degree in Business/Marketing/Hospitality Management or similar

Job description

Organization- Alila Seminyak

Summary

As an Events Coordinator, you will play a pivotal role in delivering unforgettable event experiences for guests and clients. Your attention to detail, organizational skills, and commitment to excellence will contribute to the overall success of events hosted at the hotel.

• Supports with Event Manager and Sales Team.
• Conducts site inspections and/or entertainment with the organiser as and when required, together with or in the absence of the Sales person.
• Works closely with the Sales and Operational Teams to ensure all guest requirements are met.
• Assists in ensuring all Event Orders are distributed to concerned departments in a timely manner.
• Assists in ensuring deposits/payments from Clients are received at the stipulated dates.
• Assists with the operational team and handle the entire Group first to make sure at the morning briefing, then from arrival, departure, review and cross-sell.
• Spends time in each function/ event to ensure that the function / event is managed well by the Banquet team and functions to the fullest expectation.
• Assists in reviewing all Event Function Orders to ensure all pre-arrangement are made prior to the arrival of the Event’s guests.
• Establishes and maintains strong relationships with the established clientele and constantly explores into new business opportunities.
• Ensures a high level of exposure for Hotel through direct sales solicitation via telephone, contracts and written communications as well as the procedure and outcome from the event planning actions.

Qualifications

• The successful candidate will meet the following criteria,
• Degree in Business, Marketing, Hospitality Management or similar
• Minimum 2 years’ experience in an events department
• Strong communication skills and interpersonal skills
• High energy, enjoy working under pressure and with a great eye for detail
• Detail oriented and focused
• Fluent in Bahasa Indonesia and English