Event Specialist

PT Tunas Tuju Asa; Jakarta Selatan; Presencial; IDR 66.960.000 - 133.920.000; Jornada completa

Descripción de la vacante

Kinderfield-Highfield Schools is seeking a creative and highly organized Event Specialist to join our team in Jakarta. You will lead end-to-end event planning, manage budgets, coordinate with vendors, and ensure superb on-site execution while delivering exceptional attendee experiences.

Collaborating with marketing and operations, you will design engaging events, monitor safety standards, and produce post-event reports to drive continuous improvement.

Formación

• Bachelor's degree required in Event Management, Hospitality, Public Relations, or related field.
• Proven experience planning and executing a variety of events.
• Excellent organizational and communication skills.

Responsabilidades

• Collaborate with team to determine event objectives, themes, and requirements.
• Develop and manage event budgets for cost-effective execution.
• Plan and execute all aspects of events including venue, logistics, and attendee engagement.
• Coordinate with vendors to negotiate contracts and ensure timely delivery of services.
• Manage registrations, attendee lists, RSVPs, and provide exceptional customer service.
• Collaborate with marketing to promote events via channels including social media, email, and traditional advertising.
• Oversee on-site setup and supervise event committees for smooth execution.
• Create post-event reports and evaluations.

Conocimientos

Organizational skills

Interpersonal communication

Team leadership

Creative problem-solving

Adaptability

Event safety

Tech Savvy

Responsible to Life attitude

Educación

Bachelor's degree in Event Management, Hospitality, Public Relations, or related field

Descripción del empleo

As part of our mission to engage, inspire, and connect our school communities and stakeholders, we are seeking a creative and highly organized Event Specialist to join our dynamic team. This role requires strategic thinking, cross-departmental coordination, and meticulous attention to detail.

Key Responsibilities

• Collaborate with team members to determine event objectives, themes, and requirements
• Develop and manage event budgets, ensuring cost-effective execution while maintaining high-quality standards
• Plan and execute all aspects of events, including venue selection, logistics, decorations, audiovisual setup, and attendee engagement
• Coordinate with vendors and suppliers to negotiate contracts, obtain quotes, and ensure timely delivery of services
• Manage event registrations, attendee lists, and RSVPs, and provide exceptional customer service to all participants
• Collaborate with the marketing team to promote events through various channels, including social media, email marketing, and traditional advertising
• Oversee on-site event setup, including supervision of event committees, ensuring everything runs smoothly and according to the plan
• Make post-event reports and evaluations

Qualifications

• Bachelor's degree in Event Management, Hospitality, Public Relations, or related field
• Proven experience as an Event Specialist or similar role, with a successful track record in planning and executing a variety of events
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with clients, team members, vendors, and participants
• Team Leadership experience is an added advantage
• Creative problem-solving abilities and a keen attention to detail
• Ability to adapt to changing circumstances in a fast-paced environment
• Knowledge of event safety and risk management practices
• Tech Savvy
• Having a Responsible to Life attitude

Kinderfield-Highfield Schools provide learning programs for Preschool up to Secondary School students.

We provide quality education and a learning environment in shaping a Responsible-to-Life generation. Our schools apply an international-standardized curriculum combined with the national curriculum to give the best learning experience for the students' education journey.

Currently, we have 18 (eighteen) Kinderfield Preschool and Kindergarten, 12 (twelve) Kinderfield Primary, and 6 (six) Highfield Secondary Schools in greater Jakarta, West Java, Sumatera, and Kalimantan.

Kinderfield-Highfield Schools provide learning programs for Preschool up to Secondary School students.

We provide quality education and a learning environment in shaping a Responsible-to-Life generation. Our schools apply an international-standardized curriculum combined with the national curriculum to give the best learning experience for the students' education journey.

Currently, we have 18 (eighteen) Kinderfield Preschool and Kindergarten, 12 (twelve) Kinderfield Primary, and 6 (six) Highfield Secondary Schools in greater Jakarta, West Java, Sumatera, and Kalimantan.

Kinderfield-Highfield Schools provide learning programs for Preschool up to Secondary School students.

We provide quality education and a learning environment in shaping a Responsible-to-Life generation. Our schools apply an international-standardized curriculum combined with the national curriculum to give the best learning experience for the students' education journey.

Currently, we have 18 (eighteen) Kinderfield Preschool and Kindergarten, 12 (twelve) Kinderfield Primary, and 6 (six) Highfield Secondary Schools in greater Jakarta, West Java, Sumatera, and Kalimantan.