Event & Publication Senior Officer

BINUS University; Jakarta Pusat; On-site; IDR 100,000,000 - 180,000,000; Full time

Job summary

BINUS University is seeking a seasoned professional for Event Planning and Development within BINUS Higher Education. The role involves developing event concepts, maintaining calendars, coordinating logistics, and aligning events with institutional goals.

Responsibilities include planning implementation, coordinating committees, selecting venues, and handling negotiations with external partners. A minimum Bachelor’s degree in Communication and at least 4 years of related experience are preferred.

Qualifications

• Minimum Bachelor Degree (Major in Communication).
• Experience in event planning and development is preferred.

Responsibilities

• Develop event concepts aligned with BINUS Higher Education goals.
• Create and maintain events calendar for BINUS Higher Education.
• Plan and prepare event implementation including venue selection and negotiations.
• Organize and coordinate annual programs and related events.
• Liaise with external parties and speakers; prepare speaking notes.

Education

Bachelor's degree in Communication

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Event Planning and Development

• Develop event concepts according to BINUS Higher Education goals and target
• Create and maintain events' calendar in BINUS Higher Education
• Plan and prepare event implementation (e.g., coordinate committee, selecting venue, related negotiation)
• Plan, organize and coordinate special events in BINUS Higher Education
• Organize and conduct BINUS Higher Education annual programs
• Encourage employee involvement to participate in the programs
• Liaison negotiations process related to event implementation with external parties/vendor
• Interact effectively with Individuals and groups; maintain positive relations with external organizations
• Promotes recognition and acknowledgment program/initiatives of employee contributions
• Coordinate related logistic and infrastructure for related event
• Liaise with speakers and preparing speaking notes.

Event Program

• Arrange post-event reporting
• Evaluate and review initiatives to measure effectiveness of the BINUS Higher Education event programs
• Analyze and prepare summaries of technical and analytical reports
• Propose alternative solution to improve the event planning and implementation process

Publication

• Propose publication strategy for implementation in BINUS Higher Education area
• Gather info and material for publication activities
• Maintain update on BINUS Higher Education achievement and various event for publication purposes
• Provide press releases material related to BINUS Higher Education
• Contact reporters, producers, editors in print and broadcast media for required press release news
• Maintain press release database
• Organize promotional or community-centered programs and events for BINUS Higher Education
• Conduct speaking engagements for officials, convention or public presentations

Management Support Activities

• Provide Report to direct Supervisor
• Monitor the overall documentation process in related area
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• Perform activities related to Quality Management System
• Perform additional tasks as required by Direct Supervisor

General Requirement

• Minimum Bachelor Degree (Major in Communication)

Work Exposure/Experience

• Minimum 2 years in Senior Staff level position, or
• Minimum 4 years of working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!