Event & Project Operations Executive at Redwoods Digital

Redwoods Digital; Tangerang Selatan; On-site; IDR 55,800,000 - 78,120,000; Full time

Job summary

Redwoods Digital seeks an hands-on Event & Project Operations Executive to bring offline events and activations to life across the RWDGG ecosystem. You will work with Project Managers and brand teams to keep timelines, coordinate logistics and vendors, and ensure everything on arrival.

The role suits someone who enjoys both planning behind the scenes and solving on-site challenges, with strong organizational skills and the ability to travel to event locations when required.

Qualifications

• 1–3 years in event operations or related roles.
• Hands-on experience with offline events and on-site logistics.
• Able to create rundowns, timelines, and checklists.
• Comfortable coordinating with vendors and multiple teams.

Responsibilities

• Coordinate operational planning and execution for offline events, community gatherings, brand activations, tournaments, and other initiatives across our brands.
• Build and maintain event preparation timelines, rundowns, operational checklists, and key milestones together with Project Managers.
• Coordinate venue requirements, suppliers, equipment, materials, transportation, crew, and on-site logistics.
• Join site visits, technical meetings, and production briefings to ensure operational readiness.
• Take an active role in event setup, on-ground coordination, troubleshooting, and breakdown.
• Track event-related tasks, dependencies, and deadlines using ClickUp or other project management tools.
• Keep Project Managers and relevant teams updated on progress, outstanding requirements, and potential risks.
• Prepare operational recaps and help improve event workflows and documentation for future projects.

Skills

Vendor coordination

Logistics management

Event operations

Project coordination

Travel readiness

Tools

ClickUp

Job description

About the Role

We are looking for a hands-on, organized Event & Project Operations Executive to help bring offline events and brand activations to life across the RWDGG brand ecosystem. You will work closely with Project Managers and brand teams to keep event timelines on track, coordinate logistics and vendors, and make sure everything is ready on the ground. This role is for someone who enjoys both planning behind the scenes and solving real problems on-site.

Responsibilities

• Coordinate operational planning and execution for offline events, community gatherings, brand activations, tournaments, and other initiatives across our brands.
• Build and maintain event preparation timelines, rundowns, operational checklists, and key milestones together with Project Managers.
• Coordinate venue requirements, suppliers, equipment, materials, transportation, crew, and on-site logistics.
• Join site visits, technical meetings, and production briefings to ensure operational readiness.
• Take an active role in event setup, on-ground coordination, troubleshooting, and breakdown.
• Track event-related tasks, dependencies, and deadlines using ClickUp or other project management tools.
• Keep Project Managers and relevant teams updated on progress, outstanding requirements, and potential risks.
• Prepare operational recaps and help improve event workflows and documentation for future projects.

Requirements

• 1-3 years of relevant experience in event operations, event production, project coordination, brand activation, or similar roles.
• Hands-on experience executing offline events, including vendor coordination, logistics, manpower, and on-site operations.
• Comfortable creating and maintaining rundowns, production schedules, checklists, and event timelines.
• Able to manage multiple event preparations and collaborate with different teams and stakeholders.
• Organized, detail-oriented, proactive, and calm when plans change.
• Familiarity with ClickUp or similar project management tools is a plus.
• Interested in media, lifestyle, community, sports, and creative experiences.
• Willing to travel to event locations and support occasional weekend events when needed.