Admin Event And HR

PT WhiteOpen Teknologi; Jakarta Utara; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT WhiteOpen Teknologi in Jakarta seeks an organized Administrative Coordinator to support event and HR operations. You will handle documentation, scheduling, and cross-team coordination to ensure smooth event delivery and accurate personnel records.

Responsibilities include managing event documents, creating schedules, coordinating with vendors, preparing equipment, recording costs, and supporting recruitment and payroll administration.

Qualifications

• Minimum education: SMA/SMK, D3, or S1 as per company needs.
• Experience in administration, events, or organization is a plus.
• Able to operate Microsoft Office/Google Workspace, especially Word, Excel, and Google Sheets.
• Detail-oriented in managing data, documents, schedules, and event administration needs.
• Good communication skills, both verbal and written.
• Able to coordinate with vendors, participants, speakers, internal teams, and external parties.

Responsibilities

• Manage event administration and documents
• Create schedules, participant lists, rundowns, and event requirements
• Coordinate with vendors and related parties
• Prepare logistical needs and event equipment
• Record event costs and administration
• Assist with event execution from preparation through evaluation stages
• Create reports after activities are completed
• Manage employee recruitment and selection processes
• Manage employee administration and database
• Handle attendance, leave, permits, and personnel documents

Skills

Communication skills

Detail-oriented

Multitasking

Team coordination

Microsoft Office

Google Workspace

Education

SMA/SMK, D3, or S1 as per company needs

Tools

Microsoft Office

Google Workspace

Excel

Job description

This role combines event administration and HR administration responsibilities. You will manage administrative tasks, documentation, and coordination across event planning and human resources functions.

Key responsibilities

Manage event administration and documents

Create schedules, participant lists, rundowns, and event requirements

Coordinate with vendors and related parties

Prepare logistical needs and event equipment

Record event costs and administration

Assist with event execution from preparation through evaluation stages

Create reports after activities are completed

Manage employee recruitment and selection processes

Manage employee administration and database

Handle attendance, leave, permits, and personnel documents

About you

Minimum education: SMA/SMK, D3, or S1 as per company needs

Experience in administration, events, or organization is a plus

Able to operate Microsoft Office/Google Workspace, especially Word, Excel, and Google Sheets

Detail-oriented in managing data, documents, schedules, and event administration needs

Good communication skills, both verbal and written

Able to coordinate with vendors, participants, speakers, internal teams, and external parties

Able to work with tight targets and deadlines

Organized, quick, responsible, and able to multitask

Willing to work flexible hours, including during evening or weekend events

Able to maintain confidentiality of information and employee data

Detail-oriented, disciplined, responsible, and has high integrity

Able to work individually and in teams

Has problem-solving skills and can handle changes or obstacles during events

Neat and professional appearance

Information Technology Services 11-50 employees

WhiteOpen. is an Information Technology (IT) Solution company, which focuses on providing Enterprise Application Integration as well as Professional Services

complemented by our consulting delivery and third party partner product to rapidly deploy technology and services to our costomer

WhiteOpen. is an Information Technology (IT) Solution company, which focuses on providing Enterprise Application Integration as well as Professional Services

complemented by our consulting delivery and third party partner product to rapidly deploy technology and services to our costomer