Event & Executive Coordinator

PT Adecco Personnel Indonesia; Jakarta Utara; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

PT Adecco Personnel Indonesia seeks an organized Event & Executive Coordinator to support the Market Director with calendar management, meetings, and executive assistance.

The role combines event management, client engagement, and operational support, requiring comfort with senior stakeholders and multi-priority execution in a fast-paced environment. Proficiency in MS Office is essential.

Qualifications

• Bachelor's degree in related discipline.
• 3–5 years of experience in executive support, event management, stakeholder engagement, or business coordination.
• Strong project coordination and organizational skills.
• Experience managing corporate events, executive visits, or stakeholder engagements.
• Excellent communication and interpersonal skills.
• Ability to interact confidently with senior executives and external stakeholders.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, Outlook, and Word.
• Ability to work independently while maintaining high standards of execution.

Responsibilities

• Provide day-to-day support to the Market Director, including calendar management, meeting coordination, and administrative assistance.
• Coordinate client meetings, executive engagements, and stakeholder interactions.
• Prepare meeting briefs, background research, and other materials required for engagements.
• Plan and execute events from end to end.
• Work closely with Headquarters and internal teams to ensure successful event delivery.
• Take ownership of event timelines, budgets, and deliverables with minimal supervision.
• Conduct market scans and desktop research to support stakeholder engagement and strategic initiatives.
• Gather publicly available information and prepare summaries for internal use.

Skills

Project coordination

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

Bachelor's degree in Business, Communications, Marketing, Hospitality, Event Management, or related discipline

Tools

Microsoft Office

Job description

We are seeking a highly organized, proactive, and detail-oriented Event & Executive Coordinator to support the Market Director in driving stakeholder engagement, managing executive support activities, and delivering high-quality events.

This role combines executive coordination, event management, client engagement, and operational support. The ideal candidate is comfortable working with senior stakeholders, managing multiple priorities simultaneously, and ensuring seamless execution of both executive and event-related activities.

Key Responsibilities:

Executive Coordination & Stakeholder Support

Provide day-to-day support to the Market Director, including calendar management, meeting coordination, and administrative assistance.

Coordinate client meetings, executive engagements, and stakeholder interactions.

Prepare meeting briefs, background research, and other materials required for engagements.

Event Management

Plan and execute events from end to end

Work closely with Headquarters and internal teams to ensure successful event delivery.

Take ownership of event timelines, budgets, and deliverables with minimal supervision.

Market Research & Operations

Conduct market scans and desktop research to support stakeholder engagement and strategic initiatives.

Gather publicly available information and prepare summaries for internal use.

Requirements:

Bachelor's degree in Business, Communications, Marketing, Hospitality, Event Management, or a related discipline.

3 to 5 years of experience in executive support, event management, stakeholder engagement, or business coordination roles.

Strong project coordination and organizational skills.

Experience managing corporate events, executive visits, or stakeholder engagements.

Excellent communication and interpersonal skills.

Ability to interact confidently with senior executives and external stakeholders.

Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.

Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, Outlook, and Word.

Ability to work independently while maintaining high standards of execution.

Preferred Qualifications:

Experience supporting senior executives or leadership teams.

Background in corporate events, government relations, chambers of commerce, business associations, or stakeholder engagement environments.

Experience coordinating regional or international executive visits and business delegations.

Adecco Indonesia is part of The Adecco Group, a global leader in workforce solutions, connecting businesses with top-tier talent across industries. Committed to innovation and people-centric solutions, Adecco Indonesia offers permanent recruitment & executive search, outsourcing & staffing, payrolling, training, and diversity & inclusion solutions. With a flexible and agile approach, we combine global scale with local expertise to match top talent to a wide range of office, industrial, and service sector roles. As a trusted HR partner, Adecco Indonesia is dedicated to empowering organizations with strategic workforce solutions that drive business success and sustainable growth.