Dynamic Administrative & Operations Assistant

Binus University International; Jakarta Pusat; Sur place; IDR 55 800 000 - 78 120 000; Plein temps

Résumé du poste

Binus University International is seeking an Administrative Assistant to support multiple functions including minute taking, document management, event coordination, and budget tracking. The role requires coordinating meetings, preparing correspondence in Bahasa and English, and maintaining confidential information with discretion.

The successful candidate will organize daily schedules, ensure attendees are punctual, arrange venues and meals, and assist in budget reports and travel arrangements.

Qualifications

• Minimum Diploma Degree (D3) or University Student (6th Semester).
• No working experience required.

Responsabilités

• Provide minute of meetings and meeting summary in related unit.
• Carry out accurate document distribution in related area.
• Conduct activities related to events and meetings regarding Strategic Planning and Monitoring Evaluation.
• Maintain and update storage and retrieval system in documentation for easy access of various information.
• Arrange various important information and documents required by related working area.
• Handle confidential information required based on approval from head of department/head of related working area.
• Provide support to the working area in sending message, memos and documents to all staff.
• Compose correspondence letters required (in Bahasa and English).
• Sort and prioritize incoming information, requests and communicate them accurately.
• Organize daily schedule for related working area.
• Confirm availability and punctual attendance of participants in related meeting/other appointment with Director/ Senior Manager/ Manager.
• Arrange venue setting, equipment, and meals/beverages required for meeting/other related events.
• Be the point of contact for Director/ Senior Manager/ Manager, during their absence from office.
• Maintain and update budget in the stock and non-stock budget from Director/ Senior Manager/ Manager.
• Keep track of the usage appendix budget stock and non-stock request from related working area.
• Propose working attribute required for related working area.
• Provide required order request of the related items.
• Arrange report related to all budget usage appendix in related area.
• Arrange report, maintain and update budget report usage (stock, non-stock).
• Arrange and conduct budget report information for related working area.
• Provide PRF request, Cash advance request, PR request alignment with approved budget information.
• Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR).
• Arrange travel management process and provide realization report (e.g., taxi voucher, operational_vehicle request, business trip document’s realization).
• Provide Report to direct Supervisor.
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost).
• Perform activities related to Quality Management System.
• Perform additional tasks related to key responsibilities as required by Direct Supervisor.

Formation

Diploma (D3) or University student (6th semester)

Description du poste

Binus University International is seeking an Administrative Assistant to support multiple functions including minute taking, document management, event coordination, and budget tracking. The role requires coordinating meetings, preparing correspondence in Bahasa and English, and maintaining confidential information with discretion.

The successful candidate will organize daily schedules, ensure attendees are punctual, arrange venues and meals, and assist in budget reports and travel arrangements.