Strategic Administrative Assistant: Meetings, Budgets & Ops

BINUS Group; Jakarta Pusat; On-site; IDR 33,480,000 - 66,960,000; Full time

Job summary

BINUS Group is seeking a detail-oriented Administrative Assistant to support Planning & Monitoring units. You will prepare minutes, distribute documents, organize meetings, and handle confidential information with discretion.

The role requires bilingual correspondence in Bahasa and English and strong organization skills. You will manage daily schedules, coordinate venues and meals, assist with budgeting and reporting, and maintain efficient filing systems.

Qualifications

• Minimum Diploma Degree (D3) or University Student (6th Semester).
• No working experience required.

Responsibilities

• Provide minute of meetings and meeting summaries.
• Distribute documents accurately within the related area (e.g., minute of meetings, other documents).
• Coordinate events & meetings regarding Strategic Planning & Monitoring Evaluation.
• Maintain and update storage and retrieval system in documentation for easy access of information.
• Handle confidential information required based on approval from head of department/head of related working area.
• Provide support to the working area in sending messages, memos and documents to all staff.
• Compose correspondence letters required (in Bahasa and English).
• Sort and prioritize incoming information, requests and communicate them accurately.
• Organize daily schedule for related working area.
• Confirm availability and punctual attendance of participants in related meetings.
• Arrange venue setting, equipment, and meals/beverages for meetings.
• Be the point of contact for Director/Senior Manager/Manager during their absence from office.
• Maintain and update budget in stock and non-stock budgets; track usage.
• Propose working attribute required for related area; provide required orders.
• Arrange report related to budget usage and budget reports for related area.
• Provide PRF, Cash advance, PR requests in line with approved budget info.
• Arrange travel management process and provide realization reports.

Education

Diploma or University Student (6th Semester)

Job description

BINUS Group is seeking a detail-oriented Administrative Assistant to support Planning & Monitoring units. You will prepare minutes, distribute documents, organize meetings, and handle confidential information with discretion.

The role requires bilingual correspondence in Bahasa and English and strong organization skills. You will manage daily schedules, coordinate venues and meals, assist with budgeting and reporting, and maintain efficient filing systems.