Approval Secretary

HAP Indonesia; Maluku; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

HAP Indonesia invites an experienced Approval Secretary to join our oil & gas project teams in Maluku. You will manage project approval documentation, regulatory submissions, permits, and official correspondence with government authorities.

The role requires at least 2 years of related experience, a relevant bachelor’s degree, and a valid Indonesian ID (KTP) registered in Maluku. You will coordinate submissions, keep records, liaise with stakeholders, and support reporting and meetings.

Qualifications

• Minimum 2 years’ experience in project approvals or related roles in Oil & Gas.
• Experience managing project approval docs, regulatory submissions, and permits.
• Indonesian ID card (KTP) registered in Maluku Province is required.

Responsibilities

• Coordinate preparation, submission, tracking, and follow-up of project approval documents, permits, and official correspondence with authorities.
• Maintain records of approval status, regulatory documentation, submission deadlines, and supporting documents.
• Liaise with internal project teams, contractors, and external stakeholders to secure timely approvals.
• Monitor progress, identify bottlenecks, and escalate outstanding issues to prevent delays.
• Provide administrative support for approval-related activities, including reports, scheduling meetings, minutes, and structured filing.

Skills

Approval secretary experience

Regulatory submissions

Permits management

Government correspondence

Education

Bachelor's degree in public administration, law, or engineering

Job description

Minimum of 2 years of experience as an Approval Secretary or in a similar role within the Oil & Gas industry, with proven experience in managing project approval documentation, regulatory submissions, permits, and official correspondence with relevant government authorities, and must hold a valid Indonesian ID card (KTP) registered in Maluku Province.

Coordinate the preparation, submission, tracking, and follow-up of project approval documents, permits, and official correspondence with relevant government authorities and regulatory bodies.

Maintain accurate records of approval status, regulatory documentation, submission deadlines, and supporting documents to ensure compliance with project requirements.

Liaise with internal project teams, contractors, and external stakeholders to facilitate timely approvals throughout the oil and gas project lifecycle.

Monitor approval progress, identify potential administrative bottlenecks, and escal… outstanding issues to the relevant project personnel to prevent delays.

Provide administrative and secretarial support for approval-related activities, including preparing reports, scheduling meetings, documenting minutes, and maintaining a structured document filing system.

Bachelor's degree's in public administration, Law, Engineering, or related studies.