Quality Management System Engineer

PT Bizlink Technology Indonesia; Batam; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

PT Bizlink Technology Indonesia is seeking a meticulous Document Controller to ensure ISO 9001, ISO 13485, and IATF 16949 documentation accuracy, revision control, and secure archiving within our manufacturing QMS. The role supports audits, coordinates cross-department documentation, and maintains filing systems using DMS tools.

The ideal candidate has a Bachelor's degree and at least 3 years in QMS, with fluency in Mandarin and English, strong communication skills, and experience training staff

Qualifications

• Bachelor's degree in Administration, Engineering, or related field.
• At least 3 years of experience in QMS within a manufacturing environment.
• Strong working knowledge of ISO 9001, IATF 16949, ISO 13485 and ISO 22301.
• Proven experience conducting internal audits, supporting external audits, and managing CAPA; experience with customer audits and supplier quality management.
• Fluent in Mandarin and English (speaking, reading, and typing).
• Proficient in Google Sheets, Google Docs, and Google Slides.
• Knowledge of regulatory standards relevant to the industry.
• Experience in training employees on QMS procedures.
• Detail-oriented, highly organized, and able to work with confidential information.
• Strong communication and interpersonal skills.

Responsibilities

• Manage the distribution, revision, and storage of ISO 9001, ISO 13485 and IATF 16949 documents.
• Monitor and control document revisions; withdraw or dispose of obsolete documents.
• Archive-controlled documents and quality records with retention policies; ensure security and retrievability.
• Provide documentation support during internal and external audits; assist in ensuring compliance with standards.
• Coordinate with departments for document creation, revision, and awareness; provide training on documentation control.
• Operate Document Management Systems (DMS) and ensure regular data backups of digital systems.

Skills

Document management

Internal audits

External audits

CAPA

Supplier quality management

Customer audits

Communication

Training

Education

Bachelor’s degree in Administration, Engineering, or related field

Tools

Google Sheets

Google Docs

Google Slides

Job description

To ensure effective control of documented information in accordance with ISO 9001 standards, maintaining the accuracy, availability, and integrity of documents and records used in the Quality Management System (QMS).

Duties/Responsibilities:

1. Document Management

Manage the distribution, revision, and storage of all ISO 9001, ISO 13485 and IATF 16949documents including quality manual, procedures, work instructions, and forms. Ensure that current versions of documents are available at points of use.

2. Document Revision Control

Monitor and control document revisions, ensuring change logs are properly recorded. Withdraw or dispose of obsolete documents to prevent unintended use.

3. Filing and Archiving

Properly store and archive-controlled documents and quality records in accordance with document retention policies. Maintain document security, traceability, and ease of retrieval.

4. Audit Support and Compliance

Provide documentation support during internal and external audits (e.g., ISO surveillance audits). Assist in ensuring compliance with ISO 9001, ISO 13485 and IATF 16949 documentation requirements.

5. Cross Department Coordination

Coordinate with relevant departments for document creation, revision, and awareness. Provide basic training or guidance related to documentation control when needed.

Operate Document Management Systems (DMS) or electronic filing tools Ensure regular data backups and upkeep of digital document systems.

Requirements:

Bachelor’s degree in Administration, Engineering, or a related field.

At least 3 years of experience in in Quality Management Systems (QMS) within a manufacturing environment

Strong working knowledge of ISO 9001,IATF 16949, ISO 13485 and ISO 22301 requirements

Proven experience conducting internal audits, supporting external audits, and managing corrective and preventive actions (CAPA), experience with customer audits and supplier quality management

Fluent in Mandarin and English (speaking, reading, and typing are required).

Proficient in Google Sheet, Google Docs, and Google Slide

Knowledge of regulatory standards relevant to the industry

Experience in training employees on QMS procedures

Detail-oriented, highly organized, and able to work with confidential information

Strong communication and interpersonal skills