Crewing Admin

PT. Lintas Bahari Nusantara; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT. Lintas Bahari Nusantara, a sea-freight services provider in Indonesia, seeks a crewing coordinator to manage crew documents, agreements, and changes. You will coordinate with ships, agencies, and clients, ensuring compliance with MLC 2006, STCW, ISM, and flag state requirements.

The role requires 1–2 years in crewing, strong English, and proficiency in MS Office. You will work closely with the office, vessels, and crew to maintain accurate records and smooth operations.

Qualifications

• Associate or bachelor's degree; preference for maritime, management, or business fields.
• 1–2 years crewing/manning agency experience; fresh graduates with maritime knowledge considered.
• Understanding of seafarer documents and certifications (seaman’s book, COC/COP, STCW).
• Meticulous, organized, and able to manage large volumes of documents.
• Proficient in Microsoft Office (Excel, Word).
• Strong English communication, both spoken and written.
• Able to work under pressure and handle last-minute crew changes.
• Experience coordinating with ships, agencies, crew, and clients.

Responsibilities

• Manage, verify, and archive crew documents (passports, seaman’s books, COC/COP, medical certificates, visas).
• Prepare seafarer employment agreements (SEA).
• Arrange crew sign-on/off (tickets, visas, accommodations).
• Coordinate with port agents, ships, and other parties for crew changes.
• Ensure crewing processes comply with MLC 2006, STCW, ISM, and flag state rules.
• Serve as liaison between office, vessel, and crew for admin/ops needs.
• Prepare routine reports on crew status, certificates expiry, and contracts.
• Manage data in the company’s crewing system.

Skills

Maritime crewing knowledge

Attention to detail

Microsoft Office

English communication

Communication skills

Coordination

Pressure handling

Education

Associate/Bachelor's degree

Tools

Crewing system

Job description

Manage, verify, and archive crew documents (passports, seaman’s books, COC/COP, medical certificates, visas, etc.).

Prepare seafarer employment agreements (SEA).

Arrange crew sign-on/sign-off (tickets, visas, accommodations).

Coordinate with port agents, ships, and relevant parties for crew change processes.

Ensuring all crewing processes comply with regulations (MLC 2006, STCW, ISM Code, flag state requirements).

Serving as a liaison between the office, the vessel, and the crew regarding administrative and operational needs.

Preparing routine reports on crew status, expired certificates, and contract terms.

Managing data in the company’s crewing system.

Qualifications:

Minimum education: Associate’s or Bachelor’s degree in any field (preference given to Management, Shipping/Maritime, Business Administration, or related fields).

Minimum 1–2 years of experience in a crewing/manning agency position (recent graduates with strong knowledge of the maritime industry may be considered).

Understanding of seafarer documents and certifications (seaman’s book, COC/COP, STCW).

Meticulous, organized, and able to manage large volumes of documents.

Proficient in using Microsoft Office (Excel, Word).

Strong communication skills, including in English (spoken and written).

Able to work under pressure and handle urgent situations (e.g., last‑minute crew changes).

Experienced in coordinating with various parties (ships, agencies, crew, and clients).

Company Information

PT. Lintas Bahari Nusantara , provides sea-freight services all over Indonesia. With decades of experience in the maritime industry, PT. LBN is still driven to expand and improve its fleet size to be one of the largest sea-freight services company in Indonesia.

LBN have a couple affiliation in the maritime industry, with different objectives. One of our important affiliation is PT. Harapan Teknik Shipyard (HTS), a shipyard that provides ship repair and maintenance.

Located at Cilegon, HTS is at a strategic location where ships can easily dock at their shipyard.