Corporate Secretary

PT Sibima Berkarya Mandiri; Jakarta Selatan; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Sibima Berkarya Mandiri is seeking a diligent Corporate Secretary to manage day-to-day GCG administration and handle essential documentation in Jakarta Selatan. You will coordinate with internal teams, maintain records, and support audits with accuracy and confidentiality.

The ideal candidate has a bachelor's or diploma in law or related fields, 2–4 years in corporate secretarial roles, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Bachelor's degree or diploma in Law, Business Administration, Accounting, Management, or Secretarial Studies.
• 2–4 years of relevant working experience in Corporate Secretary, GCG, or Document Control.
• Experience in corporate administration, records management, and document archiving.
• Knowledge of Good Corporate Governance (GCG), document control, and regulatory compliance.
• Proficient in Microsoft Office and Google Workspace.
• Detail-oriented, well-organized, proactive, and able to maintain document accuracy and confidentiality.
• Strong administrative, communication, and coordination skills.

Responsibilities

• Execute and support day-to-day corporate secretarial activities and GCG administration.
• Prepare, organize, and maintain corporate documents, including meeting minutes, correspondence, resolutions, and corporate records.
• Manage Document Control Center (DCC) activities, including document registration, distribution, tracking, version control, and archiving.
• Monitor document completeness, validity, and compliance with internal policies and applicable regulations.
• Maintain physical and digital corporate archives to ensure accuracy, confidentiality, and accessibility.
• Coordinate with internal departments and subsidiaries to collect, update, and follow up on corporate documentation.
• Assist in preparing supporting documents for corporate reporting, audits, and compliance reviews.

Skills

Detail-oriented

Well-organized

Proactive

Strong communication

Coordination skills

Education

Bachelor's Degree or Diploma in Law/Business/Accounting/Management/Secretarial Studies

Tools

Microsoft Office

Google Workspace

Job description

- Execute and support day-to-day corporate secretarial activities and Good Corporate Governance (GCG) administration.

- Prepare, organize, and maintain corporate documents, including meeting minutes, correspondence, resolutions, and corporate records.

- Manage Document Control Center (DCC) activities, including document registration, distribution, tracking, version control, and archiving.

- Monitor document completeness, validity, and compliance with internal policies and applicable regulations.

- Maintain physical and digital corporate archives to ensure accuracy, confidentiality, and accessibility.

- Coordinate with internal departments and subsidiaries to collect, update, and follow up on corporate documentation.

- Assist in preparing supporting documents for corporate reporting, audits, and compliance reviews.

Requirements:

- Minimum education: Bachelor's Degree (S1) or Diploma (D3/D4) in Law, Business Administration, Accounting, Management, or Secretarial Studies.

- 2–4 years of relevant working experience in Corporate Secretary, GCG, or Document Control, preferably in a publicly listed company (Tbk).

- Experienced in corporate administration, records management, and document archiving.

- Knowledgeable in Good Corporate Governance (GCG), document control, and regulatory compliance.

- Proficient in Microsoft Office and Google Workspace.

- Detail-oriented, well-organized, proactive, and able to maintain document accuracy and confidentiality.

- Strong administrative, communication, and coordination skills.