Commercial Admin - Procurement & Cost Control

Digital Edge DC; Jakarta Pusat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Digital Edge is seeking a Commercial Admin – Procurement & Cost Control to support end-to-end procurement, cost tracking, and commercial documentation in Jakarta. You will coordinate with internal teams and vendors, maintain procurement databases, and help ensure compliant, well-documented transactions.

The role emphasizes accuracy, organization, and collaboration across Finance, Operations, and Procurement, with responsibilities spanning cost control, reporting, and documentation to support

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Finance, Supply Chain Management, or related field.
• 1-3 years in commercial administration, procurement administration, cost control, purchasing, or related role.
• Good understanding of procurement processes, purchasing documentation, and basic cost control principles.
• Proficient in Microsoft Office, particularly Excel.
• Strong administrative, organizational, and documentation skills.
• Detail-oriented with good numerical and analytical abilities.
• Good communication and coordination skills.
• Able to manage multiple tasks, deadlines, and stakeholders effectively.
• Experience in project-based, construction, engineering, infrastructure, or similar industries would be an advantage.

Responsibilities

• Support end-to-end procurement administration, including purchase requisitions, requests for quotation, purchase orders, and related documentation.
• Coordinate with internal departments and vendors to obtain quotations, supporting documents, and required information.
• Maintain and update the vendor and procurement database.
• Prepare and organize procurement documentation for proper record keeping and audit purposes.
• Monitor the status of purchase requests and purchase orders to ensure timely processing.
• Assist in comparing vendor quotations and preparing procurement summaries for review.
• Follow up with vendors regarding order status, delivery schedules, and outstanding documentation.
• Maintain accurate records of procurement costs, purchase orders, invoices, and other commercial transactions.
• Monitor actual procurement expenditures against approved budgets and cost allocations.
• Assist in preparing cost tracking reports and variance analysis.
• Identify discrepancies between purchase orders, quotations, invoices, and approved budgets and elevate them to the relevant stakeholders.
• Support periodic review of project or operational costs to ensure spending remains within approved limits.
• Maintain updated cost control trackers and supporting documentation.
• Prepare and maintain commercial documents, trackers, reports, and correspondence related to procurement and cost control activities.
• Assist in monitoring contract, purchase order, and vendor documentation.
• Ensure commercial records are complete, accurate, and properly filed.
• Support the preparation of monthly or periodic commercial reports.
• Coordinate with Finance, Procurement, Operations, and other relevant departments regarding purchasing and payment-related matters.
• Assist in resolving administrative issues related to procurement documentation and vendor transactions.
• Compile procurement and cost data for management reporting and decision-making.
• Prepare regular reports covering procurement status, expenditure, outstanding purchase orders, and cost variances.
• Maintain accurate and up-to-date spreadsheets, databases, and procurement trackers.
• Ensure consistency and accuracy of data across procurement and cost control records.
• Provide supporting data and documentation for internal and external audits when required.
• Ensure procurement administration activities comply with company policies, procedures, approval matrices, and applicable requirements.
• Support the implementation and improvement of procurement and cost control procedures.
• Maintain proper documentation and audit trails for procurement and commercial activities.
• Assist in identifying administrative or process gaps and recommend improvements where appropriate.

Skills

Procurement knowledge

Vendor management

Database management

Excel

Communication

Multitasking

Attention to detail

Analytical skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Excel

Job description

Commercial Admin – Procurement & Cost Control

Who we are:

Digital Edge is a trusted and forward-looking data center platform company, established to transform digital infrastructure in Asia. Backed by Stonepeak, a leading alternative investment firm specializing in infrastructure and real assets, Digital Edge has in excess of US$1.6 billion in committed equity capital with investors including some of the world's largest institutional investors and sovereign wealth funds.

Digital Edge's vision is to be the leading provider of sustainable, next generation digital infrastructure in Asia. Our mission is to build the foundation for the world's digital future, helping organizations to grow sustainably and empowering populations they serve.

Founded in 2020, the company has grown rapidly across multiple markets in the region, and currently provides data center and fiber services across Japan, South Korea, India, Indonesia, the Philippines, Malaysia and China. The Company now owns and operates 21 data centers with over 500 MW of critical IT load in service and under construction and development, with another 300 MW held for future development,

This role is an exciting opportunity to join our fast growing team as we further expand our footprint across Asia.

Our values:

• Respect: We embrace diversity and collaboration.
• Innovation: We share ideas and solve problems.
• Strive: We are driven and determined.
• Excellence: We seek to deliver the best.
• Responsibility: We do what's right for our people and the planet.

Job Purpose

To provide administrative and operational support for procurement and cost control activities, ensuring that purchasing processes, commercial documentation, cost records, and reporting are properly maintained, accurate, and aligned with company policies and project requirements.

Key Responsibilities

Procurement Administration

• Support the end-to-end procurement administration process, including purchase requisitions, requests for quotation, purchase orders, and related documentation.
• Coordinate with internal departments and vendors to obtain quotations, supporting documents, and required information.
• Maintain and update the vendor and procurement database.
• Prepare and organize procurement documentation for proper record keeping and audit purposes.
• Monitor the status of purchase requests and purchase orders to ensure timely processing.
• Assist in comparing vendor quotations and preparing procurement summaries for review.
• Follow up with vendors regarding order status, delivery schedules, and outstanding documentation.

Cost Control & Monitoring

• Maintain accurate records of procurement costs, purchase orders, invoices, and other commercial transactions.
• Monitor actual procurement expenditures against approved budgets and cost allocations.
• Assist in preparing cost tracking reports and variance analysis.
• Identify discrepancies between purchase orders, quotations, invoices, and approved budgets and elevate them to the relevant stakeholders.
• Support periodic review of project or operational costs to ensure spending remains within approved limits.
• Maintain updated cost control trackers and supporting documentation.

Commercial Administration

• Prepare and maintain commercial documents, trackers, reports, and correspondence related to procurement and cost control activities.
• Assist in monitoring contract, purchase order, and vendor documentation.
• Ensure commercial records are complete, accurate, and properly filed.
• Support the preparation of monthly or periodic commercial reports.
• Coordinate with Finance, Procurement, Operations, and other relevant departments regarding purchasing and payment-related matters.
• Assist in resolving administrative issues related to procurement documentation and vendor transactions.

Reporting & Data Management

• Compile procurement and cost data for management reporting and decision-making.
• Prepare regular reports covering procurement status, expenditure, outstanding purchase orders, and cost variances.
• Maintain accurate and up-to-date spreadsheets, databases, and procurement trackers.
• Ensure consistency and accuracy of data across procurement and cost control records.
• Provide supporting data and documentation for internal and external audits when required.

Compliance & Process Support

• Ensure procurement administration activities comply with company policies, procedures, approval matrices, and applicable requirements.
• Support the implementation and improvement of procurement and cost control procedures.
• Maintain proper documentation and audit trails for procurement and commercial activities.
• Assist in identifying administrative or process gaps and recommend improvements where appropriate.

Requirements

• Bachelor's degree in Business Administration, Management, Accounting, Finance, Supply Chain Management, or a related field.
• 1-3 years of experience in commercial administration, procurement administration, cost control, purchasing, or a related role.
• Good understanding of procurement processes, purchasing documentation, and basic cost control principles.
• Proficient in Microsoft Office, particularly Excel.
• Strong administrative, organizational, and documentation skills.
• Detail-oriented with good numerical and analytical abilities.
• Good communication and coordination skills.
• Able to manage multiple tasks, deadlines, and stakeholders effectively.
• Experience in project-based, construction, engineering, infrastructure, or similar industries would be an advantage.