Procurement & Cost Control Specialist

Digital Edge DC; Jakarta Pusat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Digital Edge is seeking a Commercial Admin – Procurement & Cost Control to support end-to-end procurement, cost tracking, and commercial documentation in Jakarta. You will coordinate with internal teams and vendors, maintain procurement databases, and help ensure compliant, well-documented transactions.

The role emphasizes accuracy, organization, and collaboration across Finance, Operations, and Procurement, with responsibilities spanning cost control, reporting, and documentation to support

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Finance, Supply Chain Management, or related field.
• 1-3 years in commercial administration, procurement administration, cost control, purchasing, or related role.
• Good understanding of procurement processes, purchasing documentation, and basic cost control principles.
• Proficient in Microsoft Office, particularly Excel.
• Strong administrative, organizational, and documentation skills.
• Detail-oriented with good numerical and analytical abilities.
• Good communication and coordination skills.
• Able to manage multiple tasks, deadlines, and stakeholders effectively.
• Experience in project-based, construction, engineering, infrastructure, or similar industries would be an advantage.

Responsibilities

• Support end-to-end procurement administration, including purchase requisitions, requests for quotation, purchase orders, and related documentation.
• Coordinate with internal departments and vendors to obtain quotations, supporting documents, and required information.
• Maintain and update the vendor and procurement database.
• Prepare and organize procurement documentation for proper record keeping and audit purposes.
• Monitor the status of purchase requests and purchase orders to ensure timely processing.
• Assist in comparing vendor quotations and preparing procurement summaries for review.
• Follow up with vendors regarding order status, delivery schedules, and outstanding documentation.
• Maintain accurate records of procurement costs, purchase orders, invoices, and other commercial transactions.
• Monitor actual procurement expenditures against approved budgets and cost allocations.
• Assist in preparing cost tracking reports and variance analysis.
• Identify discrepancies between purchase orders, quotations, invoices, and approved budgets and elevate them to the relevant stakeholders.
• Support periodic review of project or operational costs to ensure spending remains within approved limits.
• Maintain updated cost control trackers and supporting documentation.
• Prepare and maintain commercial documents, trackers, reports, and correspondence related to procurement and cost control activities.
• Assist in monitoring contract, purchase order, and vendor documentation.
• Ensure commercial records are complete, accurate, and properly filed.
• Support the preparation of monthly or periodic commercial reports.
• Coordinate with Finance, Procurement, Operations, and other relevant departments regarding purchasing and payment-related matters.
• Assist in resolving administrative issues related to procurement documentation and vendor transactions.
• Compile procurement and cost data for management reporting and decision-making.
• Prepare regular reports covering procurement status, expenditure, outstanding purchase orders, and cost variances.
• Maintain accurate and up-to-date spreadsheets, databases, and procurement trackers.
• Ensure consistency and accuracy of data across procurement and cost control records.
• Provide supporting data and documentation for internal and external audits when required.
• Ensure procurement administration activities comply with company policies, procedures, approval matrices, and applicable requirements.
• Support the implementation and improvement of procurement and cost control procedures.
• Maintain proper documentation and audit trails for procurement and commercial activities.
• Assist in identifying administrative or process gaps and recommend improvements where appropriate.

Skills

Procurement knowledge

Vendor management

Database management

Excel

Communication

Multitasking

Attention to detail

Analytical skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Excel

Job description

Digital Edge is seeking a Commercial Admin – Procurement & Cost Control to support end-to-end procurement, cost tracking, and commercial documentation in Jakarta. You will coordinate with internal teams and vendors, maintain procurement databases, and help ensure compliant, well-documented transactions.

The role emphasizes accuracy, organization, and collaboration across Finance, Operations, and Procurement, with responsibilities spanning cost control, reporting, and documentation to support