Business Administrator

PT. Sic Mundus Creatus; Kota Semarang; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT. Sic Mundus Creatus in Semarang seeks a Business Administrator to work closely with the director, manage reports, source new items, negotiate with vendors, and assist with basic accounting tasks including invoicing and cash flow entry.

The role requires 3+ years of experience, strong attention to detail, independent work habits, and proficiency in Excel, Word, PowerPoint, and Outlook; travel with the director may be required occasionally.

Qualifications

• 3+ years of experience in administration or sourcing.
• Excellent communication and negotiation skills.
• Strong organizational and reporting abilities.
• Proficient with MS Office tools.

Responsibilities

• Source new products and suppliers (local & international) based on company requirements.
• Communicate with vendors to request quotations, negotiate prices, and confirm product specifications.
• Prepare and issue invoices, payment reminders, and receipts.
• Record daily cash flow, petty cash transactions, and expenses.
• Assist in reconciling supplier payments and preparing financial summaries.
• Maintain filing of financial documents.
• Organize and categorize products in digital files for easy reference.
• Maintain and update Excel sheets with product details, including supplier info and pricing.

Skills

Attention to detail

Negotiation

Vendor management

Independent worker

Communication

Relationship building

Travel readiness

Tools

Excel

Word

PowerPoint

Outlook

Job description

As a Business Administrator, you will operate closely and directly within the company's leadership, performing tasks necessary to keep the director up-to-speed and in control of his own activities. You will communicate and meet with vendors and decision makers to source new items and opportunities, negotiate deals, classify, organize and make reports, and assist with basic accounting tasks including invoicing, cash flow entry, and expense tracking.

Key responsibilities

• Source new products and suppliers (local & international) based on company requirements
• Communicate professionally with vendors to request quotations, negotiate prices, and confirm product specifications
• Prepare and issue invoices, payment reminders, and receipts
• Record daily cash flow, petty cash transactions, and expenses
• Assist in reconciling supplier payments and preparing financial summaries
• Maintain proper filing of financial documents
• Organize and categorize products neatly in digital files for easy reference
• Maintain and update Excel sheets with detailed product information, including product name, description, material, size, specifications, supplier details, contact information, pricing, MOQ, lead time, and shipping terms

About you

• 3+ years of experience
• Attentive to details, highly motivated, and can work independently
• Resourceful and creative
• Ability to negotiate and close a deal
• Interpersonal communication skills and relationship-building skills
• Flexible to accompany the director on business trips occasionally when needed
• Good computer and online skills namely Excel, Word, PowerPoint, Outlook
• Accounting or sourcing backgrounds are a plus

About us

We are an established trading company focused on satisfying the international demand for Indonesian commodities and services. As the economy of Indonesia continues to prosper and Indonesia's market continues to provide highly competitive products, we have been founded on the basis of delivering these products to international markets while ensuring the best deals possible and that needs are fulfilled in the most professional, flawless, and efficient manner.