Branch Operations Administrator

Bobobox; Indonesia; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Bobobox Bandung mencari Branch Operations Administrator untuk mengelola inventori, pembelian, dan proses administrasi yang menjaga kelancaran cabang-cabang. Anda akan membantu membangun sistem operasional cabang yang terkait langsung dengan bisnis inti.

Posisi ini melibatkan operasional pembelian, inventaris, HR administrasi, dan pelatihan, dengan perjalanan rutin ke cabang-cabang. Kandidat memiliki minimal satu tahun pengalaman terkait, kemampuan komunikasi yang baik, serta mahir Microsoft

Qualifications

• Gelar sarjana di bidang Administrasi, Manajemen, Keuangan atau bidang terkait.
• Minimal 1 tahun pengalaman di peran administratif atau inventori serupa.
• Memahami proses bisnis hotel/logistik adalah nilai tambah.
• Kemampuan komunikasi yang baik, analitis, teliti, dan inisiatif tinggi.

Responsibilities

• Mengelola pembelian & inventaris dari semua cabang untuk memastikan pengiriman tepat waktu dan sesuai anggaran.
• Memproses permintaan pembelian barang tambahan secara tepat waktu.
• Melakukan stock opname bulanan di seluruh cabang dan menyusun laporan inventaris sesuai target OKR.
• Memantau pembukuan harian, konsumsi inventaris, dan CoA yang benar.
• Mendukung proses penerimaan di Gudang Cabang dan memantau pesanan agar persediaan cabang terpenuhi.
• Membuat kits untuk karyawan baru dan koordinasi dengan departemen terkait.
• Memberikan pelatihan administrasi untuk lokasi baru dan dukungan administratif lintas peran.

Skills

Communication skills

Analytical skills

Attention to detail

Willingness to travel

Education

Bachelor's degree in Administration, Management, Finance or related field

Tools

Microsoft Office

Google Workspace

Job description

Branch Operations Administrator

Perusahaan : Bobobox Jenis Pekerjaan : Full-Time Indonesia

Deskripsi Pekerjaan - Branch Operations Administrator

As Branch Operations Administrator, reporting to the Secretary of Branch Operations, you manage the inventory, purchasing and administrative processes that keep all Bobobox branches supplied and running. You will help build branch operations systems from scratch that tie directly to our core business.

What you will do:

Purchasing & inventory

• Consolidate and track purchase requests from all branches to ensure on-time delivery within budget.
• Submit purchase requisitions for ancillary goods on time.
• Manage monthly stock opname across branches, visit branches to support it, and produce accurate inventory reports against OKR targets.
• Monitor daily stock counts against system records, inventory consumption and the correct Chart of Accounts (CoA).
• Support the receiving process at the Branch Warehouse and monitor orders that keep branch stock filled.
• Request new ancillary and inventory items on NetSuite and coordinate with related stakeholders.
• Run regular asset audits for all branches and process inventory obsolescence (loss) adjustments.

Finance & HR administration

• Compile monthly branch attendance reports, with complete supporting documents and validated data, for payroll.
• Finalise the monthly inventory report with the correct CoA for the Accounting team on schedule.
• Process daily labour wage payments, vendor payment requests and POS refund requests.
• Monitor daily ancillary item sales.
• Prepare starter kits for new branch employees (uniform, Slack, PMS and cleaner app accounts, name tag, etc.) and coordinate with related departments.

Training & support

• Deliver administration training (offline for new sites, or online on request) and report on it.
• Provide administrative support across roles in the Branch Operations department.

You will fit in this job if you:

• Have a Bachelor's degree in Administration, Management, Finance or a related field.
• Have at least 1 year of experience in a similar administration or inventory role.
• Understand hotel business processes.
• Have good communication and analytical skills, strong attention to detail and a curious mindset.
• Are proficient with email, Microsoft Office and Google Workspace.
• Learn fast, solve issues proactively and focus on results.
• Are willing to work in a selected area with frequent travel.

Placement:

Bandung HQ, with frequent travel to branches