Billing Executive

Assegaf Hamzah & Partners; Daerah Khusus Ibukota Jakarta; On-site; IDR 111,600,000 - 167,400,000; Full time

Benefits offered by this job

Medical & Health Insurance

Flexible Time

Work From Home

Training & Professional Development

Maternity & Paternity Leave

Free Lunch or Snacks

Hybrid

Job summary

A leading law firm in Jakarta is seeking a Billing Coordinator to handle invoicing, collection management, and internal reporting. The ideal candidate will have a Bachelor’s degree in Accounting or Finance, with 3–5 years of relevant experience, including knowledge of billing systems like Quantum. Strong communication skills in English and Bahasa Indonesia are essential. The role offers perks such as medical insurance and flexible working arrangements.

Qualifications

• 3–5 years of experience in billing, invoicing, or financial operations.
• Strong knowledge of billing systems.
• Proven track record of handling complex billing structures under tight deadlines.
• High attention to detail and organizational skills.

Responsibilities

• Develop billing timelines by collaborating with partners and associates.
• Compile timesheets and prepare proforma invoices.
• Monitor collection processes and ensure timely payments.
• Prepare and deliver regular billing reports to management.
• Identify inefficiencies and recommend improvements.
• Gather and manage supporting billing documents.
• Coordinate with finance, partners, and clients.

Skills

Billing Planning & Coordination

Invoicing

Collection Management

Internal Reporting

Process & System Improvement

Document Management

Escalation & Communication

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Quantum

Job description

Responsibilities

• Billing Planning & Coordination – Ability to develop billing timelines/milestones by collaborating with partners, associates, and secretaries.
• Invoicing – Skilled in compiling timesheets, preparing proforma and final invoices, reviewing billing accuracy, and handling complex billing scenarios (multi‑matter billing, discounts, split‑party billing).
• Collection Management – Strong ability to monitor and execute collection processes, follow up with clients, and ensure timely payments of account receivables.
• Internal Reporting – Competence in preparing and delivering regular billing reports (WIP, PI, FI, collection) to supervisors, management, and other stakeholders.
• Process & System Improvement – Experience in identifying inefficiencies, recommending improvements, and supporting the development of e‑billing systems with vendors or internal teams.
• Document Management – Ability to gather, manage, and validate supporting billing documents (including withholding tax forms) and ensure compliance with internal systems (e.g., Quantum).
• Escalation & Communication – Strong interpersonal and communication skills to coordinate with feelers, partners, secretaries, finance, and clients; escape concerns when needed.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum 3–5 years of experience in billing, invoicing, or financial operations (preferably in a professional services or law firm environment).
• Strong knowledge of billing systems (experience with Quantumor similar e‑billing tools is an advantage).
• Proven track record of handling complex billing structures andensuring accuracy under tight deadlines.
• High attention to detail, organizational skills, and ability to multitask effectively.
• Excellent written and verbal communication skills in Englishand Bahasa Indonesia.
• Ability to work collaboratively across different teams andescalate issues appropriately.
• Proactive problem‑solving mindset with experience in processimprovement initiatives.

Perks and Benefits

• Medical & Health Insurance
• Flexible Time
• Work From Home
• Training & Professional Development
• Maternity & Paternity Leave
• Free Lunch or Snacks
• Hybrid