Associate Buyer

AlloFresh; Jakarta Pusat; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

AlloFresh in Jakarta is seeking a Buyer Rescue Associate to support sourcing and procurement when regular suppliers cannot fulfill. You will conduct offline and online sourcing, verify SKUs, compare prices and pack sizes, and secure workable alternatives.

Responsibilities include executing PO requests, maintaining transaction records, ensuring receipts and invoices, and coordinating with Finance for payments. Some travel to stores and supermarkets may be required.

Qualifications

• Minimum 1 year of experience in purchasing, procurement, merchandising, or retail operations.
• Familiar with supermarkets, hypermarkets, e-commerce platforms, and general retail products.
• Experience creating or processing PO requests is highly preferred.
• Experienced in handling company cash, credit cards, or other purchasing instruments.
• Good understanding of basic purchasing processes and documentation.
• Comfortable working with spreadsheets and maintaining accurate transaction records.
• Willing and able to travel to stores/supermarkets/hypermarkets as required.

Responsibilities

• Offline & online product sourcing from supermarkets, hypermarkets, marketplaces, and online shops.
• Purchase & transaction management with accurate records and receipts.
• Prepare or initiate Purchase Order (PO) requests and coordinate with Finance.
• Data accuracy of SKUs, variants, pack sizes, prices, and expiry dates.

Skills

Procurement

PO requests

Cash handling

Spreadsheets

Store visits

Retail familiarity

Job description

The Buyer Rescue Associate will act as a rescue sourcing support for product procurement activities. This role is responsible for sourcing and purchasing products/SKUs from supermarkets, hypermarkets, marketplaces, and online shops when products are unavailable or cannot be sourced through our regular principals or suppliers.

Key Responsibilities

1. Offline & Online Product Sourcing

• Conduct offline sourcing activities by visiting supermarkets, hypermarkets, wholesalers, and other relevant retail stores to identify and purchase required products/SKUs.
• Conduct online sourcing through e-commerce platforms and online stores when needed.
• Act as a rescue sourcing function when products cannot be fulfilled through existing principals or suppliers.
• Search for alternative products, brands, pack sizes, and SKUs based on business requirements.
• Compare product availability, pricing, pack size, and other relevant information before purchasing.
• Ensure the purchased products match the requested SKU/product specifications accurately.

2. Purchase & Transaction Management

• Execute product purchases based on approved requests and business priorities.
• Maintain accurate records of every transaction, including SKU, quantity, price, store/platform, receipt, and payment details.
• Ensure all purchases are supported by valid receipts/invoices and proper documentation.
• Reconcile purchases and supporting documents with the Finance team when required.
• Ensure company funds and purchasing facilities are used responsibly and according to company procedures.

3. PO & Internal Coordination

• Prepare or initiate Purchase Order (PO) requests based on the required purchasing process.
• Coordinate with Finance teams regarding PO creation, purchase requests, payment, reimbursement, and transaction documentation.
• Follow up on outstanding PO, GRN, or payment-related issues to ensure timely completion the same day.
• Ensure purchasing activities comply with internal approval and finance procedures.
• All stock purchases need to be sent to the nearest hub and handed over to the hub team for pick up by the DC team later on. Make sure to have a handover document signed by both sides

4. Product & Data Accuracy

• Double-check SKU names, variants, pack sizes, quantities, prices, expiry date, and other product details before completing purchases.
• Update sourcing results and purchasing information accurately and on time.
• Identify discrepancies between requested products and available products and communicate them promptly to the relevant stakeholders.
• Maintain organized records of sourcing activities and purchasing history.

Requirements

• Minimum 1 years of experience in purchasing, procurement, merchandising, personal shopper, retail operations, or a similar role.
• Familiar with supermarkets, hypermarkets, e-commerce platforms, and general retail products.
• Experience creating or processing Purchase Order (PO) requests is highly preferred.
• Experienced in handling company cash, credit cards, or other purchasing/payment instruments.
• Good understanding of basic purchasing processes and documentation.
• Comfortable working with spreadsheets and maintaining accurate transaction records.
• Willing and able to travel to stores/supermarkets/hypermarkets as required.