Assistant of Document controller

PT. Bamboo Lab Architect; Lombok; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT. Bamboo Lab Architect in Central Lombok, West Nusa Tenggara, seeks an Assistant of Document Controller to strengthen our administration. You will manage, file and track official documents, ensuring accuracy, version control and compliance with standards.

The role supports the Document Controller and interacts with multiple departments. We offer full-time employment and opportunities for professional development in a collaborative, professional environment.

Qualifications

• Bachelor degree or equivalent; admin/office management qualifications are a plus.
• Experience in administrative or office support with document management exposure.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Receiving, cataloguing and filing documents per procedures.
• Maintain accurate records of document status and version history.
• Assist in preparation and distribution of controlled documents to departments.
• Support implementation and maintenance of document control policies.
• Conduct audits of storage areas to ensure compliance.
• Process document amendments and updates with proper recording.
• Assist with archiving of physical and digital records.
• Provide administrative support to the Document Controller.
• Maintain confidentiality and secure document storage.

Skills

Administrative experience

Document management

Organisational skills

Multitasking

Bilingual Indonesian/English

Education

Bachelor's degree or equivalent

Tools

Microsoft Word/Excel

Job description

About the role

We are seeking a dedicated Assistant of Document Controller to join PT. Bamboo Lab Architect in a full-time position based in Central Lombok, West Nusa Tenggara. This role is integral to our administrative operations, ensuring the accurate management, organisation and control of all company documents. As Assistant of Document Controller, you will support the document control function, playing a vital role in maintaining the integrity of our documentation systems and ensuring compliance with organisational standards and regulatory requirements.

Key responsibilities

• Receiving, cataloguing and filing documents in accordance with the company's document control procedures and filing systems
• Maintaining accurate records of document status, including version control and document history tracking
• Assisting in the preparation and distribution of controlled documents to relevant departments and personnel
• Supporting the implementation and maintenance of document control policies and procedures across the organisation
• Conducting regular audits of document storage areas to ensure compliance with filing standards and regulatory requirements
• Processing document amendments, updates and revisions, ensuring all changes are properly recorded and communicated
• Assisting with the organisation and archiving of documents, including both physical and digital records
• Providing administrative support to the Document Controller and responding to document-related inquiries from staff members
• Maintaining confidentiality and ensuring documents are stored securely according to data protection standards

What we're looking for

• A bachelor degree or equivalent qualification; additional qualifications in administration or office management are advantageous
• Proven experience in an administrative or office support role, preferably with exposure to document management or filing systems
• Strong organisational skills with meticulous attention to detail and accuracy
• Proficiency in using computer systems and office software, including word processing and spreadsheet applications
• Good written and verbal communication skills in Indonesian and English
• The ability to work methodically whilst managing multiple tasks and meeting deadlines
• Familiarity with document control systems or experience in a records management environment is preferred
• A reliable, punctual and professional approach to work with a commitment to maintaining high standards
• The ability to maintain confidentiality and handle sensitive information appropriately

What we offer

At PT. Bamboo Lab Architect, we are committed to creating a supportive and professional work environment for our team. We offer a competitive full-time employment package with opportunities for professional development and growth within the organisation. We value our employees' contribution and provide a workplace culture that promotes collaboration, integrity and excellence. We encourage applications from all qualified candidates and welcome conversations about how we can support your career development.

About us

PT. Bamboo Lab Architect is a professional architecture and design organisation based in Central Lombok, West Nusa Tenggara. We are dedicated to delivering high-quality architectural solutions and innovative design services to our clients. Our team is committed to excellence, sustainability and creating meaningful built environments. We pride ourselves on maintaining a professional, collaborative workplace where our staff can thrive and contribute to our collective success.

Founded in 2020, PT. Bamboo LAB began as a design-and-build company, delivering integrated architectural and construction solutions with a strong focus on quality, functionality, and aesthetic value.

In 2022, the company expanded into the hospitality sector with the launch of its first restaurant, Milky Wave. This marked the beginning of a strategic diversification that continues to shape our growth.

Today, PT. Bamboo LAB operates six restaurants (Milky Wave, Honey Jack, Ramen Otaku, Padu Padu, Xeno Hub, & Kleo Beach Club), two villa complexes (Enn Komorebi & Enn Organic Village), and one fitness centre (Xeno Fit), while maintaining an active pipeline of development projects across Kuta.

Founded in 2020, PT. Bamboo LAB began as a design-and-build company, delivering integrated architectural and construction solutions with a strong focus on quality, functionality, and aesthetic value.

In 2022, the company expanded into the hospitality sector with the launch of its first restaurant, Milky Wave. This marked the beginning of a strategic diversification that continues to shape our growth.

Today, PT. Bamboo LAB operates six restaurants (Milky Wave, Honey Jack, Ramen Otaku, Padu Padu, Xeno Hub, & Kleo Beach Club), two villa complexes (Enn Komorebi & Enn Organic Village), and one fitness centre (Xeno Fit), while maintaining an active pipeline of development projects across Kuta.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia? How many years' experience do you have as a Document Controller? Which of the following types of qualifications do you have? Do you have Document Management experience?